Vendor Jobs

About The Position

Requirements

• Minimum of 2 years of healthcare and administrative experience.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Suite, Zoom, Apple products, and Adobe platforms.
• Familiarity with social media platforms (Instagram, Facebook, LinkedIn) and design tools such as Canva.
• Interest in marketing and communications, with creativity, attention to detail, and a willingness to learn.
• Strong interpersonal skills with the ability to build relationships with staff, vendors, patients, and other professionals.
• Self-starter with initiative, sound judgment, and a strong work ethic.
• Team player who can work independently and accept constructive feedback.
• Demonstrates discretion, professionalism, and confidentiality.
• Availability to work on-site 5 days a week, including evening hours.

Nice To Haves

• Experience with CRM or similar marketing coordination tools.

Responsibilities

• Provide a welcoming and efficient point of contact for clientele, CBC personnel, and visitors.
• Ensure the front desk is covered at all times.
• Monitor practice voicemail, track issues, and resolve inquiries.
• Assist clients, visitors, and clinicians with ad hoc requests.
• Open or close, and maintain the office.
• Assist with onboarding and offboarding processes for program staff and trainees.
• Provide ADMIN/ IT/AV support and assistance with in-person trainings.
• Set up and coordinate refreshments, AV equipment, and catering for staff and large meetings.
• Handle client paperwork, including monitoring intake paperwork, creating/editing forms, uploading documents to charts, and managing closed chart processes.
• Assist in the design and distribution of digital and print marketing materials, such as flyers, banners, presentations, and brochures using platforms like Canva, Microsoft Publisher, Adobe, CRM, or similar tools.
• Support social media management by scheduling posts, creating basic content, and tracking engagement across platforms like Instagram, Facebook, and LinkedIn.
• Help draft and send internal and external email campaigns using templates and electronic tools.
• Assist with website updates and content edits (training provided).
• Collaborate with the clinicians to support event promotion and branding efforts.
• Track basic analytics and marketing KPIs (e.g., post reach, email open rates) to support data-driven improvements.
• Organize, coordinate and support CBC’s engagement and outreach events, including identifying volunteer opportunities and coordinating logistics.
• Support with marketing and social media projects.
• Manage supply inventory, ordering, and distribution across three facilities.
• Open packages and store supplies appropriately.
• Coordinate with vendors to resolve equipment issues and track maintenance.
• Ensure offices, conference rooms, reception areas, and restrooms are maintained and presentable.
• Coordinate repairs, vendor interactions, and landlord communications.
• Collect and distribute mail.
• Coordinate program communications, ensuring effective dissemination of information.
• Facilitate meetings by arranging schedules, creating agendas, taking minutes, and tracking action items.
• Maintain and organize program documents, materials, and supplies.
• Assist Program Directors and Coordinators with administrative tasks as needed.
• Provide support to the Executive Director as required.
• Ensure compliance with HIPAA regulations.
• Provide assistance with administrative tasks and special projects as needed.
• Other duties as assigned.

Benefits

• Competitive benefits package
• Discretionary bonus opportunities
• 401(k) matching after six months of employment (up to 3.5%)
• Generous paid time off
• Annual increases based on performance