Substitute Jobs

About The Position

Requirements

• Two (2) years of training in secretarial procedures, involving maintaining detailed records and customer service.
• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• Knowledge of bookkeeping and accounting procedures.
• Ability to maintain budget spreadsheets.
• High-level keyboarding and data entry skills.
• Skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.
• Skill in correct grammar, spelling and English usage.
• Ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.
• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete training in and adhere to district infection control plan.
• Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.
• First Aid and CPR Certification is required if working in the health room.

Nice To Haves

• Advanced training in business or secretarial procedures may substitute for up to one (1) year of the required experience on a month-for-month basis.

Responsibilities

• Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested; monitors grant monies.
• Coordinates and maintains assessment materials, records, schedules, results, and communicates appropriate to assigned program/department.
• Prepares monthly newsletters, routine forms, memoranda and correspondence; proofreads distributes materials.
• Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals.
• Uses tact and confidentiality in dealing with sensitive matters.
• Responds to requests; routes callers to appropriate staff members; takes messages.
• Keeps communication lines open between teachers, staff, supervisors, parents, and the community.
• Provides a positive, service-oriented working relationship with all communication.
• Reviews and balances budgets with monthly financial reports including encumbered expenses; monitors receivables for appropriate credit.
• Makes appropriate coding error changes and postings.
• Maintains inventory and records.
• Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications.
• Provides a variety of routine and custom reports as requested.
• Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
• Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines.
• Reports monthly enrollment counts for categorical programs.
• Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes as meetings; prepares agendas; performs a wide variety of office support.
• May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Provides a variety of backup and peak load assistance as requested.
• May word with auditors and/and or program compliance personnel.
• May purchase refreshments for meetings and conferences; may track refreshment expenses.
• May serve on various district committees and/or departmental work teams.
• Performs related duties consistent with the scope and intent of the position.

Benefits

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays
• Other Compensation