Subcontractor Jobs

About The Position

Requirements

• Bachelor’s degree required; Accounting/Finance major preferred.
• Minimum five years of experience in NYC or NYS government receivables, collections, or contract billing in a not-for-profit or multi-governmental contract environment.
• Strong analytical, communication, and interpersonal skills.
• Experience with billing modules and funder-specific systems.
• Advanced proficiency in Excel/Word; familiarity with PC-based accounting systems.
• Ability to manage multiple projects under tight deadlines.
• Experience with cash flow analysis and financial reporting.

Responsibilities

• Track all government receivables and coordinate with internal departments to ensure invoices are submitted in accordance with government funder deadlines.
• Analyze trends in payment delays, denials, or funding reductions across funders and contracts.
• Investigate and resolve any roadblocks that may prevent the collection of receivables, escalating matters to executive leadership when necessary.
• Develop expertise in the billing modules used by each funder and ensure compliance with their requirements.
• Connect regularly with funders to inquire about payment status and maintain strong working relationships.
• Reconcile government receivables to the general ledger in collaboration with the finance team and investigate and resolve discrepancies.
• Ensure receivable balances accurately reflect billed, collected, and outstanding amounts in preparation for audits, close processes, and funder reviews.
• Provide up-to-date receivables and collections information to executive leadership, including status updates and recommendations.
• Track all funder-related matters, including budgets, budget modifications, subcontractor submissions, and approvals, to ensure proper billing and maximize cash flow.
• Lead and update the weekly cash flow analysis by inputting actual and anticipated collections over a projected 15-week period.
• Collaborate with finance, program, and other administrative teams to optimize VOA-GNY’s cash position.
• Maintain a comprehensive tracker of all government contracts, including contract amounts and terms, to provide clear understanding of potential exposure and risks associated with government-related activities.
• Maintain and review funder budgets in accordance with funder-required documentation, ensuring compliance and consistency across all submissions.
• Prepare and submit supporting documentation for audits and funder reviews as needed.

Benefits

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday