Secretary Jobs

About The Position

Requirements

• High school diploma or training in secretarial science.
• 1–2 years of experience in a clinical or healthcare area.
• Excellent written and verbal communication skills.
• Ability to problem-solve, multitask, and use critical-thinking skills effectively.
• Knowledge of office routines and understanding of the organization, programs, and procedures related to the department and hospital.
• Familiarity with physician, hospital, and clinical practice.
• Ability to interact with people at all levels of the organization and community.

Responsibilities

• Handle accounts payable and check requests.
• Enter provider and clinical staff PTO/time off in Google Calendar.
• Call CFM patients with appointment reminders.
• Complete purchasing requisitions and order office supplies; maintain the supply closet and break room supplies.
• Assist management and leadership with projects, filing, copying, and minutes.
• Schedule meetings for the CFM and multipurpose conference rooms.
• Receive, open, sort, and distribute incoming departmental mail daily.
• Coordinate volunteers.
• Order food when necessary.
• Type and prepare dictations.
• Fax and mail reports, letters, and statements to doctors and patients.
• Answer phones, take messages, copy, scan, and file documents.
• Schedule appointments using the computer calendar and appointment book for the physician’s private practice and CFM patients with residents.
• Coordinate with front desk and referral coordinators to schedule appointments for Family Medicine and Chesnee patients.
• Transfer patient files at year-end and start new files for the new year.
• Assist with preparation for the Behavioral Health rotation for residents.
• Administer and score MMPI-2 assessments for residents and patients.
• Assist the Med Ed team with projects, communications, and noon conferences.
• Assist the Med Ed team with condensing and closing end-of-third-year advisor and personnel files.
• Assist the Med Ed team in setting up new intern folders for advisor and personnel files.
• Assist the Med Ed team during applicant interview season.
• Perform other duties as assigned.