Secretary

Regional Center of the East Bay•Concord, CA

12d•$51,469 - $76,043

About The Position

The Secretary-Scanning Clerk produces digital copies of documents for retention, prepares records for scanning, records technical, item, and structural metadata, and organizes scanned documents across local, network, and storage devices. The role also provides office and administrative support, including typing letters, filing electronic and paper documents, data entry, phone coverage, and ordering supplies. The Secretary uses and troubleshoots office equipment and provides support to Case Managers as required. The position requires maintaining confidentiality and adhering to HIPAA regulations, as well as performing other related duties as needed. The Regional Center of the East Bay (RCEB) is one of 21 community-based, private nonprofit Regional Centers under contract with the California Department of Developmental Services. It provides intake, assessment, diagnosis, and coordination of community-based services for more than 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. RCEB's vision is for people with developmental disabilities to be included in their communities and receive supports that adapt as their needs change.

Requirements

High school graduate or GED equivalent.
One year of office experience.
Type 40 words per minute.
Ability to bend down to pull charts from filing cabinets.
Ability to lift 40 pounds.
Accuracy and attention to detail.
Meet productivity and accuracy standards.
Willingness to acquire new skills.
Ability to work effectively with supervision and as part of a team.
Ability to operate a computer and scanner.
Ability to understand and follow oral and written directions.
Demonstrate cultural awareness and sensitivity and the ability to work effectively with culturally diverse populations.

Nice To Haves

Experience troubleshooting office equipment, including a copier, fax machine, postal machine, and scanner.
Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Responsibilities

Produce digital copies of documents for retention purposes.
Prepare records for scanning.
Record technical, item, and structural metadata.
Organize scanned documents on local, network, and storage devices.
Type letters.
File electronic and paper documents.
Perform data entry.
Provide phone coverage.
Order supplies.
Use and troubleshoot office equipment, including a copier, fax machine, postal machine, and scanner.
Maintain confidentiality and adhere to HIPAA regulations.
Provide administrative support to Case Managers as required.
Perform other related duties as needed.

Benefits

Three weeks of paid vacation and 12 sick days.
14 paid holidays and three floating holidays.
Multiple medical plan options, including Kaiser coverage that is 100% employer-paid for the employee.
Dental and vision plans.
CalPERS retirement pension.
Student Loan Forgiveness.
Flexible schedule, if applicable.
Work-at-home schedules, if applicable.
Employee Assistance Program, including mental health care.
Eligible nonprofit employees may apply for federal Public Service Loan Forgiveness after 120 qualifying monthly payments.