School Registrar Jobs

About The Position

Requirements

• High school diploma or GED
• Qualify for state paraprofessional certification
• Post high school courses or a minimum of five years of office experience
• Strong organizational, communication, and interpersonal skills & attention to details
• Self-motivated and the ability to work independently without supervision
• Pleasant telephone personality and effective communications skills
• Ability to work cooperatively with all stakeholders
• Understanding of math and record-keeping procedures
• Computer literate
• Good typing skills
• Three (3) years front office experience preferred

Responsibilities

• Supervise registration and withdrawal of students.
• Verify the accuracy of student records.
• Supervise assistant registrars (if applicable).
• Maintain and certify pupil transcripts, grade averages, and class rankings and inputs into computer when applicable.
• Post test scores to permanent record card.
• Maintain pertinent student records in computer.
• Correspond with parents and sending/receiving schools with regard to transfers, retention, transcripts, etc.
• Store cumulative folders of withdrawn students, teacher grade books, and permanent transcripts on file for the period of time prescribed by law.
• Assist students to complete applications
• Answer incoming calls regarding registration and assist parents, students and personnel with questions regarding registration, transcripts, class rank, etc.
• Prepare and distribute all 12th grade student records to requesting agencies and campus offices (if applicable).
• Coordinate the ordering and distribution of all graduate items: e.g., caps and gowns, diplomas, honor chords, etc. (if applicable).
• Ensure compliance with all applicable laws, rules and regulations.
• Compile, maintain, and file all reports, records, and other documents required
• Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.
• Supervise assistant registrars when applicable.