School Registrar Jobs

About The Position

Requirements

• Two years of college and/or registrar experience preferred.
• Ability to relate to and work with middle and high school students.
• Ability to work independently and as part of a team in a professional manner.
• Ability to be a self-starter.
• Professional oral and written communication skills.
• Ability to prioritize and organize tasks efficiently to meet deadlines.
• Attention to detail, computer literacy, and ability to manage office software.
• Must pass a state and federal background check.

Responsibilities

• Develop working relationships with the community.
• Maintain ethical conduct and confidentiality of student information.
• Participate in training, workshops, and seminars related to the registrar position.
• Work collaboratively and collegially, comply with district rules and regulations, and conduct work safely according to district policies and procedures.
• Manage clerical and administrative tasks, including word processing, records and files, and other office procedures.
• Analyze information and make decisions accurately and quickly; provide relevant information to staff and other personnel.
• Process student record requests, input records, prepare yearly reports, and enter new student information into the student information system.
• Enroll new students and process transcripts for students entering or withdrawing from Middle School, High School, and ECEAP; enter data into Skyward/Qmulative.
• Support staff with data entry and data balancing for LAP, Title, HiCap, McKinney-Vento, Special Education, 504, Choice, Migrant, and ML programs.
• Monitor and process students in Running Start, New Market, ALE, and Gravity.
• Prepare monthly P223 enrollment reports for Middle/High School.
• Process Middle and High School enrollments, record requests, withdrawals, and requested records transfers.
• Maintain current, incoming, and outgoing student records according to the record retention schedule.
• Troubleshoot and correct weekly CEDARS reporting from Skyward/Qmulative and submit CEDARS non-standard submissions.
• Process former-student transcript requests and transcribe transcripts when new grades become available from Running Start, New Market, Gravity, summer school, and other sources.
• Work with counselors on scheduling and enrollment and assist the academic counselor as needed.
• Notify relevant staff of incoming students, including the Academic Counselor, Nurse, Office Staff, Special Education Staff when needed, and Building Administration.
• Complete year-start and year-end processing and cleanup; cross-train with other office staff as needed.
• Create and submit correct SSID numbers for Middle, High, and ECEAP students.
• Assist the District CEDARS Contact with running reports and balancing data for state reporting, including MS/HS/ECEAP P223, ALE, Running Start, New Market, and Gravity.
• Maintain curriculum and course building and coding, including State Codes, CTE Codes, V-Codes, and CIP Codes.
• Perform other duties as assigned.