School Registrar Jobs

About The Position

Requirements

• Possess an Associate’s degree and/or 2-4 years experience in Office Lead or School Administrative position.
• Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

• Spanish Speaking is preferred.
• No certificates, licenses, or registrations needed.

Responsibilities

• Maintain, in accordance with state law, student permanent record files, withdrawals, student records requests and re-enrollment information.
• Ensure that the New Student Enrollment process is run in a timely, complete, and accurate manner including: Application entry, Follow-up/correspondence/communication, Lottery preparation and execution, Documentation, Cumulative file updates/maintenance/security.
• Maintain required records in Student Information System to ensure compliance with state, federal, authorizer, and National Heritage Academies’ standards including: Attendance records for all students, Current Parent/Household information, Current Emergency Contact information, Collection and management of required forms, Management of all First Day / Count Day processes and requirements.
• Maintenance of Class Schedules in the Student Information System: Enter and update master schedule, Set up classes, Process student class changes in a timely manner.
• Forward pertinent personnel documents to People Services at National Heritage Academies Service Center, and maintain free-flowing communication with People Services.
• Maintain a current and active list of substitute teachers, manage scheduling and the substitute management system, and reconcile the substitute hours.
• Collect volunteer forms for all volunteers and maintain an accurate list for field trips, classroom volunteers and overnight events.
• Collect HLQ and SRQ forms, alerting school liaisons of any qualifying students.
• Ensure all parents fill out a Free & Reduced lunch form each year.
• Manage the proof reading of communication that goes out from the school, create memos, email blasts and newsletters as part of the main office communication.
• Front line when families come in for tours or information and must be articulate in verbal skills both in person and on the phone.