Registrar (Bissonnet)

Etoile Academy Charter School•Houston, TX

38d

About The Position

This position is responsible for coordinating the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards. The Registrar will work cooperatively with campus, business office, and personnel office staff to ensure timely submission of district PEIMS data. This role involves running edits, reports, and verification checks to ensure data accuracy, and complying with Texas and Federal attendance accounting and enrollment laws and procedures. The Registrar is also responsible for assigning Texas State Service IDs, managing UID and PET reporting, and developing strong customer service skills. Communication with various stakeholders, including campus personnel, district and state administrators, other Districts’ PEIMS personnel, and software vendors, is crucial. Additionally, the Registrar will train staff on Discipline Management and Reporting, train and monitor campus personnel on TREx submissions, and manage student records requests. The role requires compiling, maintaining, and filing reports and records, ensuring student cumulative records are maintained for at least 7 years, and updating LPAC and special education folders in collaboration with relevant coordinators. Ensuring the safety and confidentiality of student records and processing withdrawals accurately with supporting documentation are key responsibilities. The ideal candidate will embody the REACH values: Respect, Excellence, Ambition, Community, and Hard Work, and hold themselves to a high standard of conduct and professionalism.

Requirements

Bachelor’s degree preferred but not required
Attention to detail and experience working in an office or administrative role preferred
A demonstrable commitment to pursuing equity
Ability to multi-task and work within an ambiguous, fast-moving start-up environment while driving toward clarity and solutions
Excellent written and oral communication skills

Nice To Haves

Bilingual (Spanish and English) preferred

Responsibilities

Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
Work cooperatively with the campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data on time.
Run edits, reports, and verification checks on data to ensure the accuracy of information.
Comply with standards for Texas and Federal attendance accounting laws and procedures in the Texas Student Attendance Accounting Handbook.
Comply with standards for Federal enrollment laws and procedures in the Texas Student Attendance Accounting Handbook and the PEIMS Data Standards.
Responsible for assigning Texas State Service ID's for all state-approved courses as described in the PEIMS Data Standards.
Responsible for UID reporting (Unique Identification Database) error percentage standards as described in the PEIMS Data Standards.
Responsible for PET reporting (UID enrollment tracking) as required by TEA PEIMS.
Develop and maintain a strong sense of customer service.
Communicate with various stakeholders, including campus personnel, district and state administrators, other Districts’ PEIMS personnel, software vendors, etc.
Responsible for training staff on Texas and Federal laws and procedures in Discipline Management and Reporting as described in the PEIMS Data Standards.
Train and monitor campus personnel to respond to all TREx submissions accurately and within a 10-day response period.
Submit all TREx requests for incoming students and work with all campuses and districts to ensure timely response to student records requests.
Uptain student records from campuses (in person if necessary) within ten days of enrollment.
Compile, maintain, and file all required physical and computerized reports, records, and other documents.
Ensure student cumulative records are maintained (even after withdrawal or graduation for at least 7 years) and updated regularly.
Work with the EB Coordinator to maintain and update all LPAC folders for Emergent Bilingual students.
Work with AP of Special Education to to maintain and update all special education folders.
Follow all records procedures to ensure the safety and confidentiality of student records as needed.
Ensure all withdrawals are processed accurately with supporting documentation, including signed forms, new school records, and/or documentation of leaving Texas public schools.
Other duties as assigned.