School Registrar

Great Hearts Academies • San Antonio, TX

3d • Onsite

About The Position

The mission for the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool). Under limited supervision, administers the overall operations of the records office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.

Requirements

• Previous administrative experience required
• Must complete Texas Department of Public Safety fingerprint clearance and background check.
• Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching.
• May be required to move or position equipment up to 50 pounds approximately.
• Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Nice To Haves

• experience in school administrative or working with student systems is preferred.

Responsibilities

• Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
• Keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
• Reconciling monthly financial receipts and invoices.
• Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
• Ensure that all student grades are recorded in PowerSchool for submission to the ADE and coordinate communication of grades to the families.
• Partner with instructional team to distribute instructions on how to access PowerSchool’s parent portal
• Report cards distributed by academic calendar quarter deadline.
• Owns the attendance process for the campus’ students
• Works with students, staff, and parents to ensure students attend school every day
• Communicates attendance reporting to staff, including Chronic Absenteeism, Progress Towards Goal by Day, Absence calculator
• Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Director of Campus Operations and/or Great Hearts Lead Office Staff
• Receive and process records requests from schools to which students transfer
• Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.
• Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts are completed timely and accurately
• Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library, and handbook signature pages, etc.

Benefits

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: Access to the Texas Teacher Retirement System.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level