Project Administrator Jobs

About The Position

Requirements

• High School Diploma or GED required
• 2+ years of administrative or project support experience, preferably within commercial construction or a related industry
• Experience with construction management software such as Procore preferred
• Experience with COINS ERP or similar accounting/project management systems preferred
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with project teams

Nice To Haves

• Associate degree or related education preferred

Responsibilities

• Create and establish new projects within company systems
• Set up and maintain project files, documentation, and tracking logs
• Coordinate project setup and document management within Procore
• Enter and maintain project budgets, cost codes, and budget revisions
• Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes
• Generate and distribute job cost reports for Project Managers and leadership
• Support project financial tracking through COINS and other company systems
• Process project documentation including Certificates of Insurance, Performance & Payment Bonds, Final Consents of Surety, Sales Tax Exemption Certificates, Notices to Owner, and CCIP/OCIP documentation
• Maintain accurate project records and electronic documentation throughout the project lifecycle
• Assist with project closeout documentation and administrative requirements
• Coordinate with Project Managers and internal departments to ensure projects remain organized and on schedule
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes
• Perform additional project support responsibilities as assigned

Benefits

• Competitive pay and incentives
• Medical, Vision, and Dental insurance
• Paid holidays and flexible, generous PTO – 2 weeks after 90 days, with the opportunity to gain up to 5 weeks
• 401(k) Plan with multiple investment options
• Training and Development Programs
• Company-paid Employee Assistance Program
• Employee discount programs
• Company-paid and voluntary life insurance
• Company-paid and voluntary accidental death & dismemberment (AD&D)
• Company-paid short-term disability and voluntary long-term disability
• Healthcare reimbursement account and dependent care reimbursement account
• Health savings account with company contributions
• Vehicle discount purchase programs