Project Administrator

Guy F. Atkinson Construction•Fort Laramie, WY

31d•$62,400 - $72,800•Hybrid

About The Position

The Project Administrator serves as the support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce.

Requirements

1-3 Years of administration/accounting experience
Demonstrated experience in billing, document control, and purchasing
Commitment to maintaining data accuracy and timeliness in processing and delivery
Attention to detail
Proficient in Microsoft Office, specifically MS Excel and MS Word
Able to work well with others, take direction, and work independently
Strong work ethic and ability to work in a fast-paced team environment
Alignment to our Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes

Nice To Haves

Experience in Textura, SAP, LCP Tracker or Coupa is preferred but not required
Experience working on large-scale construction projects in a similar role is preferred but not required

Responsibilities

Assist with trade/craft payroll processing, collection of timecards and coding. Work with the payroll team on adjustment checks, pay increases, terminations, and per diem packages
Process field new hires at the jobsite (dispatching, arranging first day paperwork, drug testing, and safety training)
Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with Subcontractors
Certify and submit Atkinson certified payroll to the owner and DIR
Submit and track additional paperwork as required (tax withholdings, fringe benefit statements etc)
Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding
Assist with new vendor setup
Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection and tracking).
Create, update and maintain various reports and tracking spreadsheets
Document control (scanning/uploading documents)
Create billing packages with backup for change order work for reimbursement by owner
Assist insurance certificate tracking
Support general office management and maintain /order office supplies
Assist with job site equipment management and inventory control
Support relationship management with suppliers, subcontractors, and clients