Assistant Project Administrator (Floater)
Research Foundation of The City University of New York•New York, NY
•$71,519 - $83,329
About The Position
The Assistant Project Administrator (Floater) supports multiple Project Administrators who have full post-award financial management responsibility for projects funded by governmental and private sponsors. The role assists with oversight of assigned restricted projects throughout their lifecycle, from award inception and account establishment through billing, reporting, and final closeout. It also supports compliance with sponsor requirements, policies, regulations, and evolving reporting guidelines.
Requirements
- A bachelor's degree in progress with a minimum of 15 credits in accounting; a BS or BA is preferred.
- High level of computer literacy.
- Proficiency in Excel.
- Well-developed oral, written, and listening communication skills.
- Ability to interact effectively with staff at various levels.
- Effective customer support and networking skills.
- Entry-level candidates will be considered.
Nice To Haves
- Accounting software experience.
Responsibilities
- Review award documents and related information in preparation for account establishment, and obtain college acceptance of awards when applicable.
- Establish award accounts and validate documentation against sponsor, CUNY, and Research Foundation requirements.
- Conduct fiscal reviews of independent contractor agreements and related documents for Project Administrator approval.
- Monitor restricted sponsor funds and review disbursements, e-personnel actions, purchase orders, consultant contracts, independent contractor agreements, released time, summer salary, and cash receipts for compliance with program requirements.
- Assist Principal Investigators with budget modifications.
- Assist on-site and off-site auditors.
- Help maintain accounts receivable, respond to billing and collection inquiries, and reconcile letters of credit and other special financial reports.
- Assist with monitoring compliance with sponsor terms and conditions, policies, regulations, and other requirements throughout award budget periods.
- Assist with interim and final billings and expenditure reports, obtain required program reports from Principal Investigators, and support award closeout.
- Obtain cost-sharing data when required and maintain cost-sharing files.
- Interact with Principal Investigators, sponsoring agencies, campus personnel, Research Foundation staff, and others; assist with preparing and analyzing financial and other project-activity reports.
- Participate in professional activities and personal development related to post-award administration.
- Monitor relevant federal and other websites for developments related to sponsored-funds management.
- Perform other duties as assigned.
Benefits
- RFCUNY employee benefits and accruals are referenced; specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
