Order Entry Jobs

About The Position

Requirements

• Minimum of five years of accounts payable experience, preferably in a healthcare or multi-entity environment.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Customer-service orientation and excellent interpersonal skills.
• Proficiency with Microsoft Excel; experience with accounting systems such as Sage Intacct preferred.
• Exceptional attention to detail, organizational skills, and critical-thinking abilities.
• Ability to prioritize and manage multiple tasks in a fast-paced setting.
• Proven ability to handle confidential material with discretion.

Responsibilities

• Review a high volume of invoices and statements; verify information, determine appropriate accounts , and accurately code transactions in the accounting system.
• Process weekly check run for vendor payments due and online payments.
• Post A/P transactions to the general ledger and reconcile accounts for month-end close .
• Perform detailed monthly, quarterly, and annual reconciliations of vendor statements to ensure accuracy.
• Enter ACH payments and record bill payments to the General Ledger.
• Record and reconcile corporate credit card transactions.
• Identify and document opportunities to streamline A/P workflows; implement new processes to enhance efficiency.
• Provide purchasing support for facilities (Amazon, Staples, Costco, and other vendors), including order entry, approvals, and on-time delivery of supplies.
• Establish and maintain purchasing processes and policies as needed.
• Trace and research transactions to resolve discrepancies and make corrections.
• Train and coordinate the work of junior A/P staff, ensuring production and performance goals are met.
• Develop monthly accruals based on expense and balance-sheet analysis.
• Prepare financial reports and assist with tax documents such as 1099s .
• Respond to vendor inquiries by researching and interpreting procedures and results.
• Assist with audits by providing invoice copies and other accounting records.
• Maintain organized files and ensure all required documentation is complete and properly stored .
• Adhere to company policies and maintain strict confidentiality in accordance with HIPAA standards.
• Perform other duties and special projects as assigned.

Benefits

• Subsidized Health Insurance Coverage for Employee, Spouse, & Dependent(s)
• 100% Employer Paid Basic Life Insurance equal to 1x annual salary, up to $100,000
• 100% Employer Paid Employee Assistance Program
• Voluntary Dental, Vision, Short-Term Disability, Supplemental Life & AD&D, Critical Illness, Accident, and Hospital Indemnity Insurance.
• Pre-tax Savings Accounts for all IRS-allowable medical and dependent care expenses
• Generous Paid Time Off plan
• Employee Referral Bonuses
• 401K Retirement Plan & Employer Match