Operations Coordinator Jobs

About The Position

Requirements

• Currently enrolled in, or recently completed, a BA in Business Administration, Commerce, Finance, Accounting, or a related discipline.
• Strong attention to detail and organization, since the role involves invoices, records, reporting data, and audit files.
• Good communication and teamwork skills for working with Finance, Product, and compliance stakeholders.
• Proficiency with Microsoft Excel and Word; PowerPoint.
• Ability to manage multiple deadlines and follow procedures carefully.

Responsibilities

• Receive, log, and verify vendor invoices related to product operations and environmental compliance programs.
• Coordinate with Finance and Accounts Payable to ensure timely and accurate processing of payments.
• Review invoices against contractual terms, reporting data, and supporting documentation; flag and escalate discrepancies.
• Maintain organized records of vendor agreements, invoices, payment confirmations, and correspondence.
• Track and manage invoices from regulatory bodies such as Circular Materials, RPRA, Divert NS, Alberta Recycling, and similar organizations.
• Cross-check regulatory invoices against submission data and compliance reports.
• Coordinate with internal stakeholders to ensure environmental fees are paid within required timelines.
• Maintain documentation to support audit readiness and regulatory traceability.
• Assist in preparing for external audits and compliance reviews.
• Compile, organize, and maintain audit documentation and supporting evidence.
• Track audit findings, action items, and follow-ups to ensure timely closure.
• Maintain historical records of submissions, reports, and audit outcomes.
• Support maintenance of SKU mappings, packaging data, and reporting databases.
• Support regulatory team, when necessary, with data accuracy validation, version control, and documentation.
• Support process improvements by identifying inefficiencies and recommending enhancements.
• Assist in maintaining standard operating procedures (SOPs), templates, and process documentation.
• Coordinate internal documentation, filing systems, and shared drives to ensure accessibility and organization.
• Support cross-functional communication between Product, Regulatory, and Finance teams.
• Assist with scheduling, meeting coordination, and preparation of materials or reports.
• Monitor task trackers and deadlines to ensure timely completion of deliverables.
• Provide ad hoc administrative and operational support as required.

Benefits

• 10 days’ vacation per year.
• Work life balance