Office Manager Jobs

About The Position

Requirements

• Basic understanding of Microsoft programs
• A working knowledge of computer skills
• Proficient in Global Vessel and Tank software programs
• Proven office management and administrative experience
• Excellent time management skills and the ability to multitask and prioritize
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of Human Resources management practices and procedures
• Professional communication skills

Responsibilities

• Serve as the point person for mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Partner with HR to maintain office policies and procedures and assist with onboarding new employees.
• Coordinate with IT on all office equipment.
• Provide general support to visitors.
• Work with the administrative assistant to ensure all visitors are welcomed and feel important.
• Manage office supply inventory, ensuring availability without overstocking.
• Approve and manage the time of administrative assistants.
• Allocate tasks and assignments to subordinates and monitor their performance.
• Ensure administrative assistants are well-utilized and their times are legitimate and honest.
• Provide coaching and guidance to office staff to ensure top performance.
• Ensure accurate and timely invoicing of all jobs.
• Ensure all invoicing documentation is filed and tracked.
• Work professionally with Corporate level accounting to ensure accurate invoicing in accordance with Company policies and procedures.
• Manage and maintain proper documentation within the facility for smooth daily operations.
• Directly assist the Facility Manager with daily job requirements and needs.
• Participate in Global Vessel and Tank Safety and Quality programs.
• Perform other duties as assigned by Manager.
• Exemplify Leadership and Professionalism at all times.

Benefits

• Employee Stock Ownership Plan
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance