Office Manager

LED FastStart • New Iberia, LA

32d • Onsite

About The Position

The Office Manager (OM) is responsible for organizing and coordinating office administration and procedures to ensure organizational effectiveness, efficiency, and expectations. This role involves developing office communications protocols, streamlining administrative procedures, managing office inventory, supervising office staff, and delegating tasks. The OM will also assist with miscellaneous tasks around the office and facility.

Requirements

• Basic understanding of Microsoft programs
• A working knowledge of computer skills
• Proficient in Global Vessel and Tank software programs
• Proven office management and administrative experience
• Excellent time management skills and the ability to multitask and prioritize
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of Human Resources management practices and procedures
• Professional communication skills

Responsibilities

• Serve as the point person for mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Partner with HR to maintain office policies and procedures and assist with onboarding new employees.
• Coordinate with IT on all office equipment.
• Provide general support to visitors.
• Work with the administrative assistant to ensure all visitors are welcomed and feel important.
• Manage office supply inventory, ensuring availability without overstocking.
• Approve and manage the time of administrative assistants.
• Allocate tasks and assignments to subordinates and monitor their performance.
• Ensure administrative assistants are well-utilized and their times are legitimate and honest.
• Provide coaching and guidance to office staff to ensure top performance.
• Ensure accurate and timely invoicing of all jobs.
• Ensure all invoicing documentation is filed and tracked.
• Work professionally with Corporate level accounting to ensure accurate invoicing in accordance with Company policies and procedures.
• Manage and maintain proper documentation within the facility for smooth daily operations.
• Directly assist the Facility Manager with daily job requirements and needs.
• Participate in Global Vessel and Tank Safety and Quality programs.
• Perform other duties as assigned by Manager.
• Exemplify Leadership and Professionalism at all times.

Benefits

• Employee Stock Ownership Plan
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed