Office Coordinator Jobs

About The Position

Requirements

• Strong organization and attention to detail, with the ability to manage multiple priorities at once.
• Excellent written and verbal communication skills.
• A friendly and professional approach to customer service.
• Basic computer proficiency and the ability to learn new software and processes.
• Initiative, dependability, and willingness to help where needed.
• Ability to work independently and collaboratively as part of a team.

Nice To Haves

• Previous experience in customer service, office administration, sales support, bookkeeping, printing, signage, or a related field.

Responsibilities

• Answer incoming phone calls, greet customers, and provide friendly, professional customer service.
• Manage the general office email inbox, respond to inquiries, and direct customers and requests to the appropriate team member.
• Perform general administrative duties and maintain accurate customer, order, and project records.
• Support the outside sales team with estimates, customer communication, project information, and follow-ups.
• Assist with smaller sales opportunities by preparing quotes, processing orders, and coordinating customer needs.
• Process estimates, orders, invoices, deposits, payments, purchase orders, and other basic accounting-related tasks.
• Coordinate with customers and internal teams throughout the order process, including artwork, approvals, production, scheduling, pickup, and installation.
• Assist with vendor communication, product research, pricing, and purchasing as needed.
• Provide additional administrative and operational support to the Owner and team as requested.

Benefits

• Employee discounts
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Wellness resources