Assistant Office Coordinator
Signarama Temecula, CA•Temecula, CA
•$19 - $21
About The Position
The Assistant Office Coordinator supports day-to-day office operations, assists customers, and works closely with sales and production teams to keep projects and daily activities organized. This hands-on role combines administrative support, customer service, sales assistance, order coordination, and basic accounting. The position reports directly to the Owner and provides administrative and operational support as needed. The employer is willing to train the right candidate on its industry, products, software, and internal processes.
Requirements
- Strong organization and attention to detail, with the ability to manage multiple priorities at once.
- Excellent written and verbal communication skills.
- A friendly and professional approach to customer service.
- Basic computer proficiency and the ability to learn new software and processes.
- Initiative, dependability, and willingness to help where needed.
- Ability to work independently and collaboratively as part of a team.
Nice To Haves
- Previous experience in customer service, office administration, sales support, bookkeeping, printing, signage, or a related field.
Responsibilities
- Answer incoming phone calls, greet customers, and provide friendly, professional customer service.
- Manage the general office email inbox, respond to inquiries, and direct customers and requests to the appropriate team member.
- Perform general administrative duties and maintain accurate customer, order, and project records.
- Support the outside sales team with estimates, customer communication, project information, and follow-ups.
- Assist with smaller sales opportunities by preparing quotes, processing orders, and coordinating customer needs.
- Process estimates, orders, invoices, deposits, payments, purchase orders, and other basic accounting-related tasks.
- Coordinate with customers and internal teams throughout the order process, including artwork, approvals, production, scheduling, pickup, and installation.
- Assist with vendor communication, product research, pricing, and purchasing as needed.
- Provide additional administrative and operational support to the Owner and team as requested.
Benefits
- Employee discounts
- Free food & snacks
- Opportunity for advancement
- Paid time off
- Wellness resources
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
