Office Coordinator

Dn • Wakefield, MA

9d • Onsite

About The Position

As an Office Coordinator at DN, you will be responsible for creating a professional, organized, and welcoming office environment while ensuring the efficient day-to-day operation of our Wakefield office. Our Office Coordinator acts as the first point of contact for visitors, employees, and business partners, oversees reception, office operations, facilities coordination, vendor management, administrative support, and workplace services to promote an efficient and positive employee experience.

Requirements

• 3–5 years of experience in office administration, executive support, business operations, or a related field.
• High school diploma or equivalent required.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and follow-up activities with attention to detail.
• Experience coordinating meetings, events, travel, lodging, calendars, and related logistics, including preparation of presentations and meeting materials.
• Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and external partners.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting office operations, including vendors, facilities, supplies, purchasing, and workplace services.
• Professionalism, discretion, and initiative, with the ability to work independently, anticipate needs, maintain confidentiality, provide excellent customer service, and build effective relationships across all levels of the organization.

Nice To Haves

• associate or bachelor’s degree preferred.

Responsibilities

• Welcome visitors, clients, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming telephone calls and inquiries.
• Manage visitor sign-in procedures and notify employees of guest arrivals.
• Receive, sort, and distribute incoming mail and packages.
• Manage inventory and ordering of office, kitchen, breakroom, restroom, cleaning, and shipping supplies.
• Maintain postage equipment and office resources.
• Ensure common areas, conference rooms, kitchens, and shared spaces are organized, stocked, and presentable.
• Coordinate office meals, catering, employee hospitality, and workplace events.
• Administer office budgets by tracking expenditures, reconciling invoices, monitoring spending against budget, and identifying variances to support effective financial planning and fiscal accountability.
• Serve as the primary point of contact for building management and office vendors.
• Coordinate janitorial services, landscaping, pest control, and facility maintenance, including HVAC, plumbing, electrical, and general office repairs.
• Review and process office-related invoices and maintain vendor relationships and service records.
• Coordinate travel accommodations, including hotel recommendations and lodging arrangements for regional leaders and visitors.
• Support the Regional Leadership Team (RLT), Regional Giving Committee (RGC), Events Committee, and other company meetings by coordinating meeting logistics, preparing PowerPoint presentations and materials, and documenting follow-up actions as needed.
• Prepare and maintain quarterly update PowerPoint presentations.
• Provide administrative support for regional initiatives, special projects, and day-to-day operational requests.

Benefits

• Competitive base compensation plus eligibility for DN’s annual incentive bonus program
• 401(k) retirement plan consisting of a 100% employer match on the first 6% of employee contributions and an additional 3% Safe Harbor company contribution
• Medical coverage effective on date of hire, with DN covering 80%–85% of premiums depending on plan selection
• Dental coverage effective on date of hire, with DN covering 75% of premiums
• Voluntary vision coverage effective on date of hire
• Flexible Spending Account options for eligible medical, dental and dependent-care expenses
• Company-paid life insurance, accidental death & dismemberment coverage, and long-term disability coverage
• Paid time off starting at 16 days annually, increasing with tenure, plus 9 paid holidays each year
• Half-day Fridays between July 4 and Labor Day
• Paid parental leave for birth mothers and spouses or committed partners
• Employee Assistance Program available at no cost to employees and household members for work/life support
• Tuition reimbursement
• Gym reimbursement
• Employee referral incentive program
• Career growth, internal mobility and professional development opportunities within a stable, purpose-driven company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED