Office Coordinator

The Boca Raton • Boca Raton, FL

9d • $23 - $24 • Onsite

About The Position

The ideal candidate has a desire to learn the event industry. This role ensures the supervisor has accurate and efficient clerical and administrative support. The Office Coordinator will maintain an open line of communication between Resort Departments, answer incoming phone calls and inquiries, and provide clerical support to the director and sales managers. This position is responsible for relieving the supervisor of minor administrative and business details. A flexible schedule is offered. The candidate is required to drive a small box truck, van, and golf cart and must possess a valid driver’s license.

Requirements

• Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines.
• Oral and Written communication skills.
• Detailed Oriented.
• Proficient in Microsoft Office and other computer programs.
• Ability to work in a fast-paced environment.
• High School diploma.
• Typing at 65WPM.
• Letter composition.
• MS Word and Excel experience.
• Photo Shop experience.
• Up to date computer skills including twitter, eblasts and blogging.
• Understand/Speak/Read/Write English fluently.
• Excellent communication and presentation skills.
• Must be able to sit, stand, stoop or bend for duration of shift (at least eight hours).

Nice To Haves

• GED preferred.
• Event Industry experience preferred.

Responsibilities

• Ensure all proposals provided by manager are typed accurately and sent to clients on a timely basis.
• Cross check all managers work.
• Handle all receiving in Birch Street.
• Ensure all managers receive the proper assistance to complete their jobs.
• Assist with signed contract receiving and proper payment documentation.
• Review all beos for any bbd changes and direct to appropriate manager if needed.
• Attend beo meetings every Thursday and Friday.
• Keep all masters up to date and all changes neat and legible.
• Assist Director with projects as needed.
• Track Preferred Vendors on BEO’s and commissions owed.
• Familiar with Delphi to locate beos.
• Familiar with Social Tables to locate diagrams.
• Checking mailbox and change box daily or twice a day.
• Familiar with samples and Linen Packages.
• Keep Competition Calendar up to date.
• Keep up to date with photo labeling.
• Posting social media twice a week as well as pinterest and wedding wire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED