HR Office Coordinator

ampliFI Loyalty Solutions•Naperville, IL

34d•Hybrid

About The Position

Love keeping things organized, helping people, and being the one everyone can count on? We’re looking for an enthusiastic HR/Office Coordinator to bring energy, organization, and a positive attitude to our team! You’ll help keep the office running behind the scenes while also being a friendly face and a go-to resource for employees. Whether you’re welcoming visitors, coordinating an event, keeping employee records up to date, or tackling the next task on the list, you’ll play a big part in making our workplace a great place to be.

Requirements

Bachelor's degree preferred, or equivalent combination of education and experience.
Minimum of at least three years of full time related experience.
Strong organizational skills and attention to detail, ensuring tasks are completed accurately and efficiently
Excellent verbal and written communication skills
Proficient in Excel and PowerPoint, with the ability to track data, generate reports, and present findings clearly
Ability to handle sensitive and confidential information with discretion and professionalism
Strong time management skills, consistently meeting deadlines and managing multiple priorities

Nice To Haves

Familiarity with HRIS and payroll systems; experience with Paycor preferred
Experience utilizing the NectarHR employee experience platform
Proficiency with the SkillsPath training and development platform

Responsibilities

Be the first face visitors see: greet and guide guests with a friendly smile, assist with essentials such as coats and drinks, and ensure everyone feels welcome.
Maintain office cleanliness and organization, including keeping the fridge stocked and free of forgotten items, managing office supplies, and ensuring the office space is always presentable.
Keep the office running smoothly by handling general administrative tasks and serving as the primary point of contact for office-related needs, including distribution of letters and shipment of packages.
Collaborate effectively with other departments to ensure operations run efficiently while contributing to a positive office environment.
Organize and execute company events, including team lunches and after-work mixers, handling setup, management, and takedown to ensure seamless execution.
Manage internal conference room logistics and provide support for external booking requests as needed.
Design and plan events that enhance team morale and strengthen office culture.
Oversee the onboarding process to ensure new hires feel welcomed, informed, and prepared for their role.
Gather employee feedback through surveys and implement actions to maintain a productive and engaging workplace.
Lead employee engagement initiatives, including wellness programs and recognition activities, to promote a connected and valued team.
Maintain and update the company intranet, ensuring content is current, informative, and accessible.
Manage internal communications to keep employees informed of company news and upcoming events.
Direct main office line voicemails to the appropriate personnel.
Administer employee recognition programs, including tracking nominations, processing gift card orders and awards, and assisting employees with program inquiries.
Track key HR and office operations data in Excel, ensuring accuracy and completeness.
Maintain and update employee records, ensuring information is accurate, complete, and properly documented.
Prepare and present information in PowerPoint to clearly convey important insights to the team and leadership.
Take ownership of assigned tasks and processes, ensuring completion with efficiency, accuracy, and accountability.

Benefits

Competitive pay
401(k) with employer match
Medical, dental, vision, and life insurance
Voluntary café plans, including voluntary life, accident, hospital, critical care, and parking/transit options
Tuition Reimbursement
Paid time off
Company holidays
Parental leave
Employee Assistance Program
Hybrid work environment with flexible hours
Onsite perks including gym access and snacks
Employee recognition programs celebrating milestones and achievements
Growth opportunities within a supportive, team-oriented environment