Marketing Specialist Jobs

About The Position

Requirements

• 2–4 years of experience in event planning, marketing, or a related area.
• Strong organizational skills with a high level of attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Team-oriented mindset with a willingness to learn and grow.
• Comfortable using tools such as Microsoft Teams, SharePoint, Excel, and project management platforms.
• Ability to travel as needed for events including holidays, evenings and weekends.

Nice To Haves

• Associate or bachelor’s degree in marketing, communications, hospitality, or a related field preferred.

Responsibilities

• Support the planning and execution of trade shows and events, including logistics such as shipping, event materials, signage, and other related event assets.
• Assist with event preparation by tracking timelines, organizing materials, and ensuring deadlines are met.
• Provide on-site support at trade shows, conferences, and customer events, including setup, breakdown, and on-site coordination.
• Coordinate with the Senior Event Specialist and Events Manager on event planning and logistics to support successful execution.
• Assist the Senior Event Specialist and exhibitor house with exhibitor logistics and exhibitor manuals.
• Work closely with the Senior Event Specialist, internal teams, vendors, and external partners to support event execution.
• Assist in coordinating plant tours, customer events, and other industry events.
• Collaborate with creative and digital teams to ensure requests for graphics and digital assets are submitted on time and aligned with event timelines.
• Maintain and update the event calendar, ensuring key milestones and deadlines are tracked.
• Support logistics across multiple events, including travel coordination, shipments, and vendor communication.
• Support day-to-day project management tasks, including tracking timelines, deliverables, and action items.
• Maintain organized digital files and documentation within Microsoft Teams and SharePoint.
• Ensure all event-related folders, assets, and files are up to date, clearly labeled, and easily accessible.
• Assist in creating and maintaining standardized folders, templates, and documentation for event processes.
• Actively use company systems to support project management and event execution, including Basecamp, Teams Lists, Lytho, Excel, PowerPoint, and Cvent.
• Coordinate with hotels and venues to manage rooming lists, logistics, and attendee needs.
• Review and maintain attendee and registration lists to ensure accuracy and completeness.
• Ensure all event registrations are properly registered and tracked across event systems and documentation.
• Support attendee management to help ensure a smooth and organized event experience.