Marketing Assistant Jobs

About The Position

Requirements

• 5+ years of experience supporting senior executives, preferably within entertainment, media, talent representation, production, or related
• Experience supporting C-suite, division presidents, studio leadership, or other senior-level executives
• Exceptional organizational, project management, and prioritization skills
• Outstanding written and verbal communication abilities
• Strong understanding of the film, television, and entertainment landscape
• Ability to build trusted relationships with high-profile creative and business stakeholders
• Demonstrated ability to manage multiple high-priority projects simultaneously
• Excellent judgment, discretion, and problem-solving capabilities
• Ability to operate independently while maintaining close alignment with executive priorities
• Advanced proficiency in Outlook, PowerPoint, Excel, Word, Teams, and related business tools
• Technologically savvy with the ability to rapidly learn new platforms, AI tools, and workflow systems, troubleshoot routine issues, and adapt to evolving business processes and technologies.

Nice To Haves

• Experience working with filmmakers, producers, agencies, management companies, or studio executives
• Familiarity with development, production, marketing, distribution, and release processes
• Experience preparing executive briefings, project trackers, and strategic reports
• Passion for film, television, and the entertainment industry
• Interest in marketing

Responsibilities

• Strategically manage a highly dynamic and complex executive calendar, balancing internal leadership meetings, creative discussions, filmmaker engagements, industry events, and corporate priorities
• Serve as primary gatekeeper for executive time, exercising sound judgment in prioritizing competing requests and ensuring alignment with business objectives
• Anticipate scheduling conflicts, shifting priorities, and emerging opportunities, proactively adjusting plans and preparing contingencies
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, meeting schedules, transportation, and accommodations
• Prepare and submit expense reports and manage administrative processes with accuracy and efficiency
• Handle sensitive and confidential information with the utmost discretion
• Serve as a key liaison with filmmakers, producers, talent representatives, agencies, management companies, production companies, financiers, exhibitors, and strategic partners
• Maintain comprehensive relationship tracking across the executive's network of industry contacts
• Coordinate outreach, meeting follow-up, gifts, acknowledgments, and relationship-building initiatives
• Ensure timely communication and follow-through with high-profile external stakeholders
• Assist in managing invitations, screenings, festivals, premieres, industry conferences, and executive hospitality
• Maintain detailed tracking systems for active film campaigns and initiatives across development, production, post-production, acquisitions, marketing, and release
• Monitor project milestones, key dates, talent attachments, approvals, deliverables, and strategic action items
• Track executive priorities and follow-up items across multiple departments and business units
• Coordinate with marketing, development, production, distribution, acquisitions, finance, legal, and corporate teams to ensure projects remain on schedule
• Prepare executive status reports and summaries to support decision-making and leadership discussions
• Monitor daily entertainment industry news, trade publications, agency activity, box office trends, competitive developments, and key company updates
• Prepare concise executive briefings highlighting relevant industry developments, project updates, competitive intelligence, and relationship insights
• Research filmmakers, talent, production companies, executives, and potential business opportunities in advance of meetings
• Maintain awareness of developments affecting key relationships, active projects, and strategic priorities
• Prepare agendas, briefing materials, presentations, and background information for executive meetings
• Coordinate internal leadership meetings, filmmaker meetings, project reviews, offsites, and special events
• Capture and distribute action items and follow-up priorities when appropriate
• Support executive presentations, town halls, leadership meetings, and strategic planning sessions

Benefits

• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching