Maintenance Scheduler Jobs

About The Position

Requirements

• High school diploma or GED.
• Valid driver's license.
• Advanced computer skills, including Outlook, Word, PowerPoint, Excel, Teams, and Zoom.
• Extensive experience with CMMS/EAM software such as Limble, eMaint, Fiix, Maintenance Connection, Micromain, SAP, or equivalent.
• Strong knowledge of industrial MRO components, including bearings, sprockets, chains, sensors, motors, gearboxes, O-rings, gaskets, and cylinders.
• Strong written and verbal communication and meeting facilitation skills.
• Ability to interpret maintenance data, OEM manuals, drawings, bills of materials, and spare-part recommendations.
• Highly organized, detail-oriented, and committed to accuracy.
• Ability to multitask, adapt to changing priorities, and work independently to meet deadlines.

Nice To Haves

• 5–7 years of industrial maintenance experience; food manufacturing experience is a plus.
• Hands-on experience in mechanical, electrical, multi-craft, or controls work.
• 3–5 years in maintenance planning, scheduling, CMMS administration, and/or MRO support.
• Experience with PM development, backlog management, equipment rebuilds, shutdown planning, MRO inventory, and maintenance data analysis.

Responsibilities

• Develop detailed maintenance job plans covering work scope, labor estimates, crafts, safety requirements, tools, parts, contractor support, and estimated duration.
• Conduct field walk-downs with managers, supervisors, and technicians before scheduling complex work.
• Review production schedules and coordinate with Operations and Production Scheduling to understand line availability and request planned downtime.
• Coordinate outside contractor schedules with Maintenance Leadership and assess their impact on resources.
• Plan holiday shutdowns and equipment rebuilds before seasonal production ramp-ups.
• Develop and maintain daily, weekly, monthly, and shutdown maintenance schedules.
• Communicate planned-work priorities to Maintenance Leadership and technicians.
• Facilitate the weekly Maintenance Planning & Scheduling Meeting with Maintenance Leadership and Operations.
• Maintain a prioritized work order backlog based on safety, food safety, asset criticality, and production risk.
• Monitor work requests received through the CMMS portal, email, safety audits, phone, and radio to ensure timely assignment and completion.
• Maintain the asset hierarchy, standard naming conventions, and asset QR/barcode tags in the CMMS.
• Ensure critical assets have documentation, including manuals, electrical schematics, critical spare parts lists, setup and centerline guides, work instructions, and LOTO procedures.
• Maintain accurate failure histories, failure codes, corrective actions, and technician feedback to support reliability analysis.
• Ensure work orders are correctly coded and documented, closed on time, and marked ready to schedule.
• Manage active CMMS users and licenses.
• Develop and improve preventive maintenance procedures using OEM manuals, CMMS data, technician experience, and reliability data.
• Set appropriate preventive maintenance frequencies and evaluate changing calendar-based PMs to meter-based triggers.
• Support the transition toward Predictive Maintenance (PdM), Condition-Based Monitoring (CBM), and Reliability Centered Maintenance (RCM).
• Create and manage the machine rebuild plan to ensure work is completed before seasonal ramp-up.
• Coordinate OEMs and outside contractors for evaluations, periodic services, and scheduled rebuilds.
• Work with the MRO Buyer to ensure parts are ordered, available, and kitted.
• Build KPI dashboards for PM compliance, schedule compliance, backlog health, planned versus reactive work, labor utilization, MTBF, MTTR, downtime, inventory accuracy, and maintenance costs.
• Analyze maintenance data to identify trends, recurring failure modes, and root causes.
• Prepare reports and recommendations for Maintenance Leadership and support RCFA activities.
• Develop inspection and audit schedules, checklists, and corrective-action tracking for PMs, in-process work, and completed work.
• Trend audit findings and recommend updates to job plans and PM procedures.
• Share objective audit findings with leadership to support technician coaching and reinforce craftsmanship.
• Serve as assistant and backup to the MRO Buyer.
• Coordinate parts purchasing, repair and rebuild services, inventory replenishment, and vendor/OEM support.
• Purchase parts and issue purchase orders to OEMs and contractors.
• Meet with vendors and suppliers to coordinate purchases and learn about new technology.
• Drive company vehicles to pick up and deliver parts or travel to offsite storage.