Maintenance Planner/Scheduler

Sandridge Crafted Foods•Medina, OH

24d•Onsite

About The Position

The Maintenance Planner/Scheduler is the primary resource and trusted business partner for the Maintenance and Operations teams. This role plans, coordinates, and schedules preventive, predictive, and corrective maintenance so that Maintenance Supervisors and Technicians can complete work safely, efficiently, and to a high standard. The position requires extensive experience maintaining and repairing production and packaging equipment, along with the ability to develop step-by-step work plans and identify required parts, internal labor, and external resources. A strong working knowledge of CMMS systems is essential to manage the work order backlog, plan machine rebuilds, and ensure critical spare parts are ready while meeting people and food safety requirements. The role also supports CMMS administration, preventive and predictive maintenance programs, equipment rebuilds, maintenance analytics and audits, and critical spare parts and MRO activities. It may require driving company vehicles to pick up or deliver parts, visiting offsite storage, and maintaining a flexible schedule to meet with off-shift and weekend teams.

Requirements

High school diploma or GED.
Valid driver's license.
Advanced computer skills, including Outlook, Word, PowerPoint, Excel, Teams, and Zoom.
Extensive experience with CMMS/EAM software such as Limble, eMaint, Fiix, Maintenance Connection, Micromain, SAP, or equivalent.
Strong knowledge of industrial MRO components, including bearings, sprockets, chains, sensors, motors, gearboxes, O-rings, gaskets, and cylinders.
Strong written and verbal communication and meeting facilitation skills.
Ability to interpret maintenance data, OEM manuals, drawings, bills of materials, and spare-part recommendations.
Highly organized, detail-oriented, and committed to accuracy.
Ability to multitask, adapt to changing priorities, and work independently to meet deadlines.

Nice To Haves

5–7 years of industrial maintenance experience; food manufacturing experience is a plus.
Hands-on experience in mechanical, electrical, multi-craft, or controls work.
3–5 years in maintenance planning, scheduling, CMMS administration, and/or MRO support.
Experience with PM development, backlog management, equipment rebuilds, shutdown planning, MRO inventory, and maintenance data analysis.

Responsibilities

Develop detailed maintenance job plans covering work scope, labor estimates, crafts, safety requirements, tools, parts, contractor support, and estimated duration.
Conduct field walk-downs with managers, supervisors, and technicians before scheduling complex work.
Review production schedules and coordinate with Operations and Production Scheduling to understand line availability and request planned downtime.
Coordinate outside contractor schedules with Maintenance Leadership and assess their impact on resources.
Plan holiday shutdowns and equipment rebuilds before seasonal production ramp-ups.
Develop and maintain daily, weekly, monthly, and shutdown maintenance schedules.
Communicate planned-work priorities to Maintenance Leadership and technicians.
Facilitate the weekly Maintenance Planning & Scheduling Meeting with Maintenance Leadership and Operations.
Maintain a prioritized work order backlog based on safety, food safety, asset criticality, and production risk.
Monitor work requests received through the CMMS portal, email, safety audits, phone, and radio to ensure timely assignment and completion.
Maintain the asset hierarchy, standard naming conventions, and asset QR/barcode tags in the CMMS.
Ensure critical assets have documentation, including manuals, electrical schematics, critical spare parts lists, setup and centerline guides, work instructions, and LOTO procedures.
Maintain accurate failure histories, failure codes, corrective actions, and technician feedback to support reliability analysis.
Ensure work orders are correctly coded and documented, closed on time, and marked ready to schedule.
Manage active CMMS users and licenses.
Develop and improve preventive maintenance procedures using OEM manuals, CMMS data, technician experience, and reliability data.
Set appropriate preventive maintenance frequencies and evaluate changing calendar-based PMs to meter-based triggers.
Support the transition toward Predictive Maintenance (PdM), Condition-Based Monitoring (CBM), and Reliability Centered Maintenance (RCM).
Create and manage the machine rebuild plan to ensure work is completed before seasonal ramp-up.
Coordinate OEMs and outside contractors for evaluations, periodic services, and scheduled rebuilds.
Work with the MRO Buyer to ensure parts are ordered, available, and kitted.
Build KPI dashboards for PM compliance, schedule compliance, backlog health, planned versus reactive work, labor utilization, MTBF, MTTR, downtime, inventory accuracy, and maintenance costs.
Analyze maintenance data to identify trends, recurring failure modes, and root causes.
Prepare reports and recommendations for Maintenance Leadership and support RCFA activities.
Develop inspection and audit schedules, checklists, and corrective-action tracking for PMs, in-process work, and completed work.
Trend audit findings and recommend updates to job plans and PM procedures.
Share objective audit findings with leadership to support technician coaching and reinforce craftsmanship.
Serve as assistant and backup to the MRO Buyer.
Coordinate parts purchasing, repair and rebuild services, inventory replenishment, and vendor/OEM support.
Purchase parts and issue purchase orders to OEMs and contractors.
Meet with vendors and suppliers to coordinate purchases and learn about new technology.
Drive company vehicles to pick up and deliver parts or travel to offsite storage.