Maintenance Planner/Scheduler

Umicore•Pasadena, TX

10d

About The Position

The Maintenance Planner and Scheduler prepares maintenance work so it can be completed safely, efficiently, and with minimal disruption to production. The role converts approved work requests into complete job packages and develops realistic schedules based on equipment availability, job priority, materials, and available craft labor. It supports equipment reliability by maintaining accurate work history and using technician feedback to improve future plans. The position reviews maintenance requests and manages the backlog; conducts field walkdowns and prepares job plans; estimates labor and resource needs; confirms materials and service readiness; and builds weekly schedules in coordination with Production and Maintenance. It maintains planning data and maintenance records in SAP PM, supports preventive and predictive maintenance, and assists with shutdown planning. Field assignments and execution remain the responsibility of supervisors.

Requirements

Industrial maintenance experience with demonstrated responsibility for planning or scheduling work.
Practical understanding of manufacturing equipment, maintenance work methods, and coordination between mechanical and instrumentation/electrical crafts.
Experience translating field observations into clear job scope, labor estimates, material lists, and executable work packages.
Working knowledge of SAP PM or a comparable maintenance management system, including maintaining work orders, reviewing backlog, and interpreting confirmation and work-history data.
Strong Excel skills for organizing work-order data, filtering and sorting backlogs, comparing planned and actual hours, and preparing resource-balanced weekly schedules.
Ability to read relevant drawings, manuals, and equipment information, recognize planning constraints, and obtain technical input when required.
Understanding of maintenance safety planning, permit and isolation coordination, and the limits of the planner’s approval authority.
Clear written and verbal communication, accurate recordkeeping, and ability to manage competing deadlines while maintaining attention to detail.
Organized and dependable working style, with comfort working both in the field and with maintenance data.
Ability to build credibility by listening to technicians, asking practical questions, and following through.
Willingness to share knowledge, accept feedback, raise concerns early, maintain professional relationships, and challenge incomplete scope, unrealistic resource assumptions, or work that is not ready to execute.

Nice To Haves

Maintenance planning experience in a manufacturing or batch-process plant.
Hands-on craft experience.
Shutdown or turnaround coordination experience.
Direct use of SAP PM, including IW38 and IW47.
Familiarity with Microsoft Project, equipment BOMs, spare-parts planning, preventive maintenance optimization, and reliability measures.
Relevant technical education or maintenance/reliability certification.

Responsibilities

Review maintenance requests for clear problem statements, correct equipment or functional locations, and sufficient supporting information; confirm scope and priority with Operations and Maintenance, identify duplicate or incomplete requests, and maintain accurate backlog status.
Distinguish work awaiting scope, materials, approval, or equipment access from work ready to schedule.
Conduct job-site walkdowns and consult technicians to understand access, work sequence, equipment condition, and execution constraints.
Develop job packages that include task steps, drawings or references, tools, spare parts, services, and acceptance criteria.
Identify permit, isolation, lifting, scaffolding, and other support requirements for authorized site personnel to review and execute.
Estimate task duration, craft requirements, crew size, and total labor hours; account for task dependencies and specialty support, and validate unfamiliar work with experienced technicians or engineering.
Confirm part numbers, quantities, availability, and delivery dates with the Storeroom and Purchasing; initiate or support reservations and purchase requests within assigned authority, track long-lead items, and coordinate contractor requirements.
Verify parts and services will be available before presenting a job as ready to schedule, and route substitutions through the appropriate technical approval process.
Build and maintain a weekly schedule matching ready work to available mechanical and instrumentation/electrical craft hours, production windows, and equipment access.
Lead or support scheduling meetings, resolve constraints with stakeholders, publish the agreed schedule, identify overloading, coordinate approved changes, and record reasons for added, delayed, or carried-over work.
Maintain complete and accurate work-order planning data in SAP PM, including scope, operations, work centers, planned hours, dates, materials, and relevant status information.
Use IW38 work-order information and IW47 confirmation information to review backlog and execution results; follow up on missing actual hours, completion notes, and equipment history, and support closeout under site procedures and delegated authority.
Coordinate preventive and predictive maintenance due dates with production needs and resource availability; escalate work at risk of becoming overdue and route deferrals through site approval requirements.
Support shutdown scope development, job packages, resource loading, sequencing, contractor coordination, and material readiness; maintain a forward look at major work and flag constraints early.