Logistics Coordinator Jobs

About The Position

Requirements

• A valid driver’s license and acceptable driving record are required.

Nice To Haves

• A college degree in logistics, supply-chain management, business, nonprofit management, agriculture, or a related field is preferred.
• Relevant professional and operational experience may be considered in place of a college degree.
• Experience in logistics, transportation, food distribution, warehouse operations, inventory control, donor relations, customer service, or a related field is preferred.
• Forklift operation experience is preferred.
• Experience in using databases, inventory-management systems, transportation software, Microsoft Office, and electronic record-keeping systems is preferred.
• Experience with Samsara or another fleet-management or telematics system is helpful but not required.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to accurate record keeping.
• Ability to understand and consistently follow compliance requirements, food-safety procedures, and organizational policies.
• Strong written and verbal communication skills.
• Ability to develop positive professional relationships with donors, vendors, drivers, staff, and community partners.
• Ability to manage multiple schedules, priorities, and unexpected changes in a fast-moving environment.
• Comfortable using computers, databases, mobile devices, fleet-monitoring systems, and other workplace technology.
• Ability to work independently while also contributing as part of a team.
• Sound judgment and the ability to remain calm and professional when resolving problems.
• Willingness to divide time between professional office and donor-facing responsibilities and hands-on warehouse work.

Responsibilities

• Visit grocery stores, manufacturers, farmers, restaurants, and other food donors throughout the service area.
• Build and maintain professional relationships with current and prospective food donors.
• Train donors on food donation procedures, food safety expectations, product handling, documentation, and preparation for pickup.
• Help donors establish dependable pickup schedules that meet their needs and the organization’s transportation capacity.
• Identify opportunities to increase donations and improve the efficiency of donor partnerships.
• Respond professionally and promptly to donor questions, concerns, missed pickups, and service issues.
• Develop and coordinate recurring and special food-donation pickup schedules.
• Schedule incoming freight loads, outbound deliveries, dock appointments, and product transfers between facilities.
• Coordinate with donors, drivers, warehouse personnel, vendors, transportation companies, and partner agencies.
• Use the Samsara® telematics system to monitor vehicle locations, routes, arrival times, driver activity, and overall fleet performance.
• Communicate schedule changes, delays, and route adjustments to the appropriate staff and partners.
• Help resolve transportation and scheduling issues to keep pickups and deliveries operating safely and efficiently.
• Review donation, pickup, delivery, receiving, and transportation paperwork for accuracy and completeness.
• Ensure product descriptions, weights, temperatures, donor information, dates, signatures, and other required information are properly documented.
• Maintain accurate records in the organization’s inventory and donor databases.
• Correct documentation issues and follow up with donors, drivers, and staff when information is missing or inaccurate.
• Support compliance with food-safety requirements, donor agreements, organizational policies, and applicable state and federal regulations.
• Assist with donor reporting, inventory reconciliation, chain-of-custody documentation, and other compliance records.
• Maintain organized electronic and paper files that are accurate, current, and available for audits or inspections.
• Assist the warehouse and inventory teams with receiving, unloading, product movement, inventory verification, order preparation, and other daily responsibilities.
• Operate a forklift and other material-handling equipment when trained and authorized.
• Help inspect incoming donations and freight for condition, quantity, temperature, food safety, and documentation.
• Assist with maintaining accurate inventory records and resolving discrepancies.
• Follow warehouse safety procedures and help maintain a clean, orderly, and professional work environment.
• Perform other duties as needed to support donor services, transportation, warehouse operations, and the organization’s mission.

Benefits

• Medical, dental, vision, disability, and ancillary benefits available.
• Forty hours of PTO awarded at the 60-day mark.
• Paid holidays available at the 60-day mark.
• One hundred twenty hours of PTO is awarded at the one-year mark.
• Onsite Direct Primary Care physician access is available every two weeks after 60 days of employment.
• 401(k) eligibility available at the one-year mark.