Logistics Coordinator (3 Year Term)

Fermi National Accelerator Laboratory•Lead, SD

8d•Onsite

About The Position

The Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) Project is seeking a team member to join the Fermilab team as a Logistics Coordinator. This is a three-year term position located in Lead, SD, with the possibility of extension based on funding. The LBNF/DUNE Project, hosted by Fermilab, involves international collaboration and aims to construct the world's largest proposed neutrino experiment. The Logistics Coordinator will be responsible for coordinating and monitoring the receipt and transport of materials from storage locations to the project site at SURF, maintaining accurate records of shipments, inventory, and logistics activities. The role involves assisting in distribution plans, managing contractor relations, coordinating supply from offsite storage, and providing assistance to stakeholders. The position requires verifying received goods, resolving discrepancies, inspecting project materials, conducting inventory audits, and managing documentation for received goods, all while adhering to environmental, health, and safety regulations.

Requirements

High School Diploma or equivalent
Minimum of 1+ year(s) of experience in an administrative, logistics (transportation/trucking), or inventory management environment.
Proficiency in Microsoft Office Suite. (Excel, Outlook, PowerPoint)
Must have a valid state driver’s license.
Requires local travel and may require travel to Fermilab, located in Batavia, Illinois.

Nice To Haves

Associate degree with a related discipline preferred, but not required.
Familiarity with warehouse management software programs is desired.
Knowledge of truck load plans desired.
Excellent communication and interpersonal skills desired.
Experience working on a team a plus.

Responsibilities

Coordinates and monitors receipt and transport of LBNF/DUNE materials at storage locations to the project site at SURF.
Maintain accurate records of shipments, inventory levels, and logistics activities.
Assist in developing plans and schedules to enhance distribution of materials and supplies underground.
Maintain customer relations with contractors managing the warehouse, laydown yard, and trucking contracts.
Coordinate logistics supply from offsite storage to the SURF underground project site, working with installation teams to ensure logistics planning is executed.
Answer inquiries concerning received materials, provides customer assistance to international and national stakeholders.
Utilize existing shipping instruction manual to advise Consortia members on material preparation, packaging, and markings/labels appropriate for shipping.
Verify goods received per shipping vendor's packing slip information and compares to purchase order or materials delivery list provided by Consortia.
Investigate and resolves shipping and receiving discrepancies utilizing multiple software programs.
Accompany Fermilab staff and project partners to off-site storage locations to inspect their project materials/building components to ensure quality for installation.
May conduct verification audits via physical inventory of items stored in warehouse/laydown yard, as necessary.
Performs visual inspection of all received materials and manages documentation and departmental process for received damaged goods.
Prepare and review receiving documents to ensure data uploads to the warehouse management system and other relevant databases are accurate.
Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
Other duties as assigned.