Intern Jobs

About The Position

Requirements

• At least three years of experience in an administrative role; professional services or related industry experience.
• Intermediate to advanced experience with Microsoft Office applications.
• Technology savvy, with the ability and desire to adopt new and necessary software applications.
• Flexibility to change direction frequently between tasks and different clients.
• Ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning, and organizing them simultaneously.
• Ability to operate with a sense of urgency.
• Ability to work independently with limited supervision and cooperatively with all levels of management and employees.
• Flexibility to work additional hours during peak periods of the year.
• Ability to maintain a high level of confidentiality.
• Exceptional project management skills and attention to detail.
• Strong organizational, interpersonal, and decision-making abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively in a diverse team environment.

Nice To Haves

• Bachelor’s degree.
• Tax administration experience in public accounting, tax operations, or a comparable professional services environment.
• A natural process or systems thinker with an interest in workflow optimization and improvement.

Responsibilities

• Manage administrative requests and ensure their timely and accurate completion.
• Maintain databases, including new client onboarding and staffing updates.
• Coordinate with tax professionals to prepare and send engagement letters and tax organizers to clients.
• Collect and organize client tax documents and ensure sensitive information is properly handled and stored.
• Process client documents, including scanning and Autoflowing documents, organizing digital files, and ensuring information is stored correctly.
• Manage the outsourcing process, including sending and receiving documents to and from external parties.
• Assist with mailings by preparing packages, addressing envelopes, and coordinating with mail services.
• Participate in and assist with department special projects as assigned.
• Provide and participate in cross-training on critical administrative tasks.
• Collaborate with the team to provide overflow and backup support for other team members.
• Provide exceptional customer service and support to clients.
• Perform other duties as assigned by department managers.

Benefits

• Medical, dental, and vision coverage, including dependent coverage, for employees working 30 or more hours per week.
• Health Care and Dependent Care Flexible Spending Accounts.
• Employer-paid life and disability insurance.
• 401(k) plan with employer match.
• Flexible time off (PTO).
• 13 paid holidays.