Executive Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent; an equivalent combination of education and experience may be considered.
• 3–5 years of experience supporting multiple executives, or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Organizational skills and attention to detail.
• Time management skills and a proven ability to meet deadlines.
• Follow-up skills.
• Ability to function well in a fast-paced and sometimes stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to type a minimum of 50 words per minute.
• High proficiency with Microsoft Office Suite or similar software, with the ability to learn new or updated software.
• Current and ongoing authorization to work in the United States without employer sponsorship.

Responsibilities

• Provide high-level administrative support and assistance to the EVP, COO, and/or other assigned leadership staff.
• Manage and maintain executives’ schedules.
• Make travel arrangements for executives.
• Prepare reports, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence via email.
• Prepare agendas and coordinate arrangements, such as catering, for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for executives’ consideration and presentation.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.

Benefits

• Medical, dental, and vision coverage
• Critical illness, hospital, and accident coverage
• Short-term and long-term disability
• Infertility treatment coverage
• Worklife balance
• Professional development
• Teamwork and camaraderie
• Retirement planning