Executive Administrative Assistant

Corning•City of Corning, NY

24d•$68,393 - $94,041•Onsite

About The Position

Corning is a world leader in glass, ceramic, and materials science, known for its innovation and ability to push the boundaries of what's possible. The company's technologies impact various sectors, including life sciences, mobile consumer electronics, optical communications, display, automotive, and solar markets. Corning's success is driven by its people, who are encouraged to break through limitations and make a significant impact. This specific role provides high-level administrative support to senior leaders and the broader Solar leadership team, ensuring smooth day-to-day operations through proactive management of calendars, travel, expenses, and communication, while handling confidential business information with discretion.

Requirements

Associate degree or equivalent work experience required
3-5 years of administrative experience supporting leaders, teams, or business functions in a fast-paced environment
Demonstrated ability to manage multiple priorities, adapt quickly, and meet deadlines in a dynamic environment
Strong initiative and problem-solving skills, with the ability to anticipate needs and recommend practical solutions
Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Proven ability to handle confidential information with discretion, professionalism, and sound judgment
Excellent organizational skills, attention to detail, and commitment to delivering accurate, high-quality work
Strong interpersonal skills with the ability to build collaborative relationships across teams and functions
Strong written and verbal communication skills, with the ability to interact professionally with leaders, peers, and external stakeholders
Self-starter with a proactive, service-oriented mindset and the ability to work independently with minimal direction
Ability to remain composed, flexible, and effective under pressure while managing changing priorities
Demonstrated ability to support meetings, prepare materials, coordinate logistics, and follow through on administrative details
Willingness to learn new systems, tools, and processes to continuously improve effectiveness and support the business

Nice To Haves

experience with administrative systems and digital tools preferred, including a demonstrated openness to adopting AI-enabled tools and new technologies to improve efficiency and effectiveness
Familiarity with internal systems, expense tools, document workflows, and administrative processes is preferred
Experience with tools such as Concur, DocuSign, and other business support platforms is preferred

Responsibilities

Proactively manage complex calendars, resolve scheduling conflicts, and ensure leaders are prepared for key meetings, decisions, and business priorities.
Coordinate domestic and international travel arrangements, including itineraries, travel documentation, visa support, and schedule alignment.
Prepare, submit, and track expense reports and related administrative transactions in compliance with company policies.
Interface effectively with all levels of the organization, including senior leadership, cross-functional partners, and external contacts.
Create, prepare, and manage sensitive, proprietary, and confidential documents, communications, and presentation materials with a high degree of accuracy and discretion.
Coordinate internal and external meetings, leadership reviews, and team events, including logistics, agendas, materials, visitor support, and follow-up actions.
Serve as a key point of contact for leaders by screening requests, prioritizing issues, and ensuring timely follow-up on actions and communications.
Support special projects, onboarding activities, team communications, and other department initiatives as needed.
Maintain team records, distribution lists, organization information, and other administrative resources to support efficient operations.
Identify opportunities to improve administrative processes, workflow efficiency, and team coordination using sound judgment and continuous improvement principles.