Executive Administrative Assistant

Rocket Companies•Detroit, MI

4d•Onsite

About The Position

As the Executive Administrative Assistant, you will provide high-level, proactive administrative and operational support to the CEO of NGNRI and, as required, to members of the executive leadership team. You will play a critical role in ensuring the efficient functioning of the CEO’s office, enabling effective leadership, decision-making, and external engagement. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, mission-driven scientific environment. You will serve as a central coordination point for internal and external communications, scheduling, and logistics, while exercising sound judgment, discretion, and professionalism at all times. As the Executive Administrative Assistant, you will also support board-related activities, stakeholder engagement, and special projects, contributing to the overall effectiveness and impact of NGNRI’s leadership.

Requirements

High level of integrity, professionalism, and reliability
Strong interpersonal skills and ability to interact effectively with diverse stakeholders
Highly organized, proactive, and detail-oriented
Calm under pressure with the ability to manage competing priorities
Collaborative and team-oriented, with a service mindset
Excellent judgment and ability to maintain confidentiality
Adaptable and flexible in a fast-evolving environment
Committed to supporting NGNRI’s mission and values
Demonstrated experience in an executive administrative or senior administrative support role, preferably in a scientific, academic, healthcare, or nonprofit environment
Proven ability to manage complex scheduling, logistics, and executive-level coordination
Strong organizational skills with exceptional attention to detail and accuracy
Excellent written and verbal communication skills
High level of discretion and ability to handle confidential information with integrity
Proficiency in standard office software and tools (e.g., Microsoft Office Suite, calendar and collaboration platforms)
Ability to work independently, prioritize tasks, and adapt in a dynamic environment
Experience supporting board-level or senior leadership activities is an asset
Strong problem-solving skills and ability to anticipate needs and take initiative

Nice To Haves

Bachelor’s degree in business administration, communications, or a related field preferred. Equivalent experience will be considered.

Responsibilities

Manage and coordinate the NGNRI executive team’s complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts
Organize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documents
Serve as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communication
Coordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materials
Support travel planning and expense management for the NGNRI executive team and visiting stakeholders
Assist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalism
Maintain organized records and documentation, ensuring confidentiality and proper handling of sensitive information
Facilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family Foundation
Track key action items, deadlines, and follow-ups to support execution of strategic priorities
Provide administrative support for special projects and initiatives led by the NGNRI executive teams
Ensure smooth day-to-day operations of the executive office