Executive Assistant

Maxxit Systems Inc•Toronto, ON

2h•CA$60,000 - CA$70,000•Onsite

About The Position

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

Requirements

Post Secondary Diploma in Business Administration, or relevant discipline, required.
5-7 years' experience in an Administrative role preferred.
Strong knowledge of office procedures and practices.
Keen attention to details and resourceful
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Proven organizational and time management skills. As well as flexibility.

Responsibilities

Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management, particularly the CEO & COO.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
Refer and/or redirect calls, e-mails, or visitors as required.
Troubleshoot and/or escalate office administration issues.
Facilitate communication from department managers, business unit leaders, and project managers.
Prepare and review presentations.
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
Other duties shall be assigned as required.