Executive Assistant Jobs

About The Position

Requirements

• Previous administrative supportive experience or completion of professional administrative support training is required.
• Excellent verbal and written communication skills
• Strong customer-service orientation
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn new systems and tools
• Strong organizational skills with the ability to multitask and prioritize effectively
• High attention to detail and a professional appearance and demeanor
• Ability to handle sensitive and confidential information with discretion
• Ability to lift and move boxes weighing up to 10 lbs.; hand trucks or carts may be used

Responsibilities

• Manages complex and heavy daily calendars including meetings, appointments, conferences and outside engagements
• Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
• Prepares internal and external correspondences, reports and presentations
• Coordinates meetings and assignments/events
• Handles expense reporting
• May work on special projects, such as gathering, inputting and compiling information for reports
• May transcribe notes for senior management/executives
• Maintains and organizes paper and electronic files
• May greet or assist clients and/or vendors

Benefits

• retirement benefits (401k and pension)
• health and welfare benefits (medical, dental, vision, spending accounts and disability)
• paid time off
• parental and caregiver leave
• life & accident insurance
• other voluntary and well-being benefits
• discretionary bonus program that may include an equity component