Executive Administrative Assistant

CONFLUENCE ACADEMY•St. Louis, MO

4d•Onsite

About The Position

The job of Executive Administrative Assistant is done for the purposes of supporting the Chief Executive Officer and Board of Directors in the daily operation of schools; providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the CEO and the governing board to its staff, other schools, and public agencies.

Requirements

Operating standard office equipment including pertinent software applications
Planning and managing projects
Preparing and maintaining accurate records
Utilizing delegated authority
Basic math, including calculations using fractions, percents, and/or ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Analyzing situations to define issues and draw conclusions
School district operations and philosophy
Concepts of grammar and punctuation
Business telephone etiquette
Scheduling a number of activities, meetings, and/or events
Gathering, collating, and/or classifying data
Utilizing job-related equipment
Independently working with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using standardized methods
Working with a significant diversity of individuals and/or groups
Working with data of widely varied types and/or purposes
Utilizing a variety of job-related equipment
Problem solving to analyze issues and create action plans
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Working with constant interruptions
Working with detailed information/data
Job related experience with increasing levels of responsibility is required.
Targeted, job related education with study in job-related area.
Criminal Background Clearance

Nice To Haves

Problem solving with data frequently requires independent interpretation of guidelines
Problem solving with equipment is limited to moderate.

Responsibilities

Attends and organizes Board meetings, public meetings and work sessions for the purpose of providing information, recording minutes; coordinating materials distribution and/or supporting the needs of attendees.
Compiles data from a wide variety of diversified sources (e.g. staff members, Board of Directors, community organizations, government agencies, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
Composes a wide variety of complex materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
Coordinates a wide variety of projects, activities and/or events for the CEO and Board for the purpose of completing activities and/or delivering services in a timely fashion.
Monitors a variety of activities on behalf of the CEO (e.g. Board procedures, public relations issues, meeting arrangements, account balances, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Organizes the work activities within the office for the purpose of monitoring progress, and ensuring completion within established guidelines.
Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Represents the Office of the CEO in the CEO's absence for the purpose of addressing matters that require immediate attention.
Researches a variety of topics (e.g. current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for CEO, other administrators and/or Board Members.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.