Executive Assistant

AVENZO THERAPEUTICS INC • CA - Corporate Office, CA

5d • $117,000 - $135,000 • Hybrid

About The Position

Reporting to the Chief Financial Officer, the Executive Assistant will provide high-level administrative and operational support to a team of senior executives. As a trusted partner, this role proactively manages priorities, anticipates needs, and enables leadership effectiveness through exceptional organization, discretion, and judgment. Responsibilities include managing complex calendars and communications, coordinating meetings and leadership activities, arranging travel and expenses, supporting governance processes, and driving follow-through on key business priorities. This position operates in a fast-paced, scientifically focused environment and requires executive presence, adaptability, and the ability to manage competing priorities with minimal direction.

Requirements

• Bachelor’s degree required with 5+ years of experience as an executive assistant, 3+ years of experience supporting C-Level Executives preferably in the pharmaceutical or biotechnology industry or an equivalent combination of academic and industry experience.
• Demonstrated ability to operate effectively in a scientific, technical, or otherwise highly complex executive environment
• Proactive, resourceful, and adaptable, with a solution-oriented approach to supporting a dynamic and demanding organization
• Ability to anticipate executive needs, exercise independent judgment, and operate with minimal direction
• Proven ability to handle highly sensitive and confidential information with integrity, discretion, and sound judgment
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities independently
• Strong executive presence with excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to build trusted relationships with staff, Board members, and external partners
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with advanced digital tools or data analytics is a plus
• High level of professionalism, commitment, and flexibility, including availability outside standard business hours as required
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Strong analytical and problem-solving abilities, with a strategic mindset

Nice To Haves

• experience with advanced digital tools or data analytics is a plus

Responsibilities

• Provide high-level administrative, operational, and strategic support to a portfolio of senior executives, managing competing priorities with exceptional accuracy, discretion, and efficiency
• Serve as a trusted partner to executive leadership, helping manage strategic priorities, anticipate needs, and ensure focus remains aligned with critical business objectives
• Manage highly complex and dynamic calendars for multiple executives, balancing internal and external commitments while proactively identifying conflicts, dependencies, and shifting priorities
• Coordinate executive meetings, leadership forums, board-related activities, off-sites, and team events, ensuring seamless planning, logistics, and execution
• Drive follow-through on key action items, decisions, and deliverables arising from leadership meetings, maintaining visibility and accountability across stakeholders
• Coordinate executive participation in conferences, investor events, and external engagements, including scheduling, logistics, venue coordination, and meeting management
• Prepare executive briefing materials, presentations, reports, dashboards, and other communications to support decision-making and leadership effectiveness
• Manage domestic and international travel arrangements, expense reporting, and related administrative activities
• Draft and coordinate executive correspondence and communications on behalf of leadership, ensuring professionalism, accuracy, and alignment with business objectives
• Build and maintain strong cross-functional relationships to facilitate collaboration and support execution of executive priorities across the organization
• Research, synthesize, and summarize complex information to support leadership discussions, strategic planning, and decision-making.
• Handle highly sensitive and confidential information, including matters related to financial performance, personnel, legal affairs, and corporate strategy, with the highest degree of professionalism and discretion
• Identify opportunities to improve executive support processes, meeting effectiveness, communication workflows, and operational efficiency
• Support special projects, strategic initiatives, and ad hoc business priorities while providing occasional on-site support for leadership, employee events, board meetings, and other company activities

Benefits

• medical, dental, vision, and basic life and AD&D insurance
• short-term and long-term disability insurance
• flexible spending accounts
• health savings accounts
• voluntary insurance programs, including voluntary life, AD&D accident, and critical illness
• 401(k) plan
• 10 hours of paid vacation time every month
• 1 hour of paid sick leave for every 30 hours worked
• 17 paid holidays each calendar year, including a winter closure

What This Job Offers

• Job Type: Full-time
• Career Level: Executive