Executive Assistant Jobs in Plano, TX

About The Position

Requirements

• Minimum 3 years of experience as an Executive Assistant, Administrative Manager, or in a similar professional role is preferred.
• Strong organizational, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to prepare and analyze reports, spreadsheets, and operational data.
• High level of professionalism, confidentiality, and sound judgment.
• Ability to work independently, prioritize competing deadlines, and adapt to changing business needs.
• Strong problem-solving skills and attention to detail.

Nice To Haves

• Experience supporting senior executives or business owners.
• Experience in automotive repossession, transportation, logistics, or fleet operations.
• Familiarity with Clearplan, RDN, Verizon Connect, or similar operational systems.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate communications between executive leadership, department managers, employees, and external business partners.
• Prepare professional correspondence, presentations, reports, and internal communications.
• Organize meetings, prepare agendas, document meeting minutes, and track action items.
• Maintain confidential executive records, employee information, and company documentation.
• Anticipate executive needs and proactively address administrative and operational priorities.
• Compile and maintain daily, weekly, and monthly operational performance reports.
• Monitor KPIs for repossession agents, LPR drivers, dispatch, and other departments.
• Assist leadership in tracking vehicle recoveries, LPR scans, productivity, and operational efficiency.
• Maintain management dashboards, spreadsheets, and performance tracking tools.
• Follow up with department managers regarding outstanding assignments, deadlines, and reporting requirements.
• Identify reporting discrepancies and escalate operational concerns to management.
• Serve as a central point of communication between executive leadership and department managers.
• Coordinate administrative activities across multiple company locations and markets.
• Track departmental projects, operational initiatives, and assigned responsibilities.
• Ensure timely submission of required reports, documentation, and management updates.
• Assist with implementing company procedures, operational improvements, and executive directives.
• Maintain accurate company records, contracts, vehicle documentation, and other administrative files.
• Assist with fleet documentation, vehicle registrations, and administrative compliance tracking.
• Support executive leadership with special projects, research, and business initiatives.
• Coordinate with HR, accounting, operations, and legal departments as needed.
• Maintain organized digital filing systems and safeguard sensitive information.