Executive Assistant Jobs in Plano, TX

About The Position

Requirements

• AA/AS degree (or other 2-year post high school training) with a minimum of 8 years of relevant prior experience in an administrative capacity or function
• Proven experience as an executive assistant, senior administrative assistant, or similar role within a highly matrixed organization.
• Experience demonstrating proficiency with Microsoft Office suite including Microsoft Teams, Word, Powerpoint, Excel programs and other relevant tools (e.g., Zoom, Concur Travel & Expense, etc).

Nice To Haves

• Excellent communication skills, strong organizational and time management abilities.
• High level of professionalism and confidentiality.
• Ability to multi-task and juggle multiple priorities along with strong interpersonal skills and a proactive attitude.
• Detail oriented and anticipates the needs of the leadership team
• Flexible and adaptable – ability to shift demands

Responsibilities

• Manage and maintain the executives’ calendar, including scheduling meetings, appointments and travel arrangements.
• Assist with visitor requests and ensure proper protocols are followed
• Assist with planning and coordinating in-person meetings including meeting room set-up, catering, etc.
• Organize and coordinate meetings, including preparing agendas, taking minutes and following up on action items.
• Prepare, process, review and submit expense reports as needed in a timely manner
• Partner with internal departments and external partners on behalf of the executive.
• Protect operations by keeping information confidential and routed to only appropriate areas
• Assist with contractor management and processing of invoices as needed with key functional partners
• Provide general administrative support, such as ordering office supplies.
• Collaborative team member who will provide general administrative support to employees located in our offices.
• Collaborates with other administrative assistants locally and across Enterprise Services to accomplish tasks.
• Operates independently to accomplish tasks across the organization.

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays
• parental (including paternal) leave
• achievement awards
• educational assistance
• child/adult backup care