Event Coordinator Jobs in Chicago, IL

About The Position

Requirements

• Bachelor’s degree and relevant experience in event coordination, hospitality, facilities operations, audiovisual support, or a related field.
• Demonstrated ability to coordinate multiple operational tasks and priorities in a fast-paced event environment.
• Ability to work a flexible schedule, including evenings and weekends, based on event schedules.
• Ability to safely perform physical requirements associated with event setup, operation, and strike, including moving event materials and equipment as appropriate.
• Commitment to fostering an equitable and inclusive working and learning environment.

Nice To Haves

• Previous experience coordinating events in higher education, conference, performing arts, hospitality, or a comparable environment.
• Experience working with catering, facilities, maintenance, vendors, and other service providers in support of events.
• Working knowledge of Zoom, webinar platforms, presentation technology, and basic audiovisual equipment.
• Ability to troubleshoot event technology and identify when escalation or additional support is required.
• Strong organizational, interpersonal, and customer service skills.
• Ability to prioritize tasks, adapt to changing event conditions, and meet time-sensitive deadlines.
• Experience supervising or directing student employees or temporary event staff.
• Familiarity with event registration, attendance tracking, and post-event reporting.

Responsibilities

• Coordinate external vendors, catering, and campus service partners for approved internal and external events; verify and communicate operational requirements such as certificates of insurance, parking, loading and unloading, access, and related needs.
• Prepare event spaces and signage, and coordinate room setups, equipment, service areas, and other logistics with catering, maintenance, Facilities, and campus partners.
• Set up, operate, and strike in-room event technology and audiovisual equipment, and provide operational support for Zoom meetings, webinars, and other hybrid-event technology as needed.
• Supervise the operational execution of assigned events, including installation, event activities, and removal or strike; monitor event conditions and coordinate timely responses to operational issues.
• Direct and supervise student event staff when deployed, assigning tasks, monitoring performance, and ensuring compliance with event procedures and service expectations.
• Complete post-event reports and provide required event information, including recording links, audience counts, registration wrap-up, and reconciliation information as applicable.
• Communicate clearly and promptly with event clients and campus partners about day-of-event needs, changes, operational issues, and completion of assigned responsibilities.
• Perform other duties as requested, delegated, or assigned.

Benefits

• Comprehensive health, dental, and vision insurance.
• Retirement plan with employer matching contributions.
• Professional development opportunities.
• Tuition remission for employees and their dependents.
• Flexible spending accounts (FSA).
• Generous paid time off (PTO).