Event Coordinator, Reinsurance

Aon Corporation • Chicago, IL

3d • Remote

About The Position

The Event Coordinator supports the planning and execution of Reinsurance events corporate meetings, conferences, client events, and leadership programs across the region. North America. Working closely with the Global Reinsurance Events Leader and Event Managers and Senior Event Managers, this role provides critical operational, administrative, and logistical support supports the development of colleague and client experiences throughout the event lifecycle across key events. This role offers the opportunity to further develop and build on a strong foundational skill set.

The ideal candidate is highly organized, detail-oriented, customer-focused, and solutions-oriented—an eager learner who can manage multiple priorities in a fast-paced environment. This role offers an opportunity to develop expertise in corporate event management while contributing to the successful delivery of high-impact client and colleague experiences across the firm.

Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.
The Event Coordinator plays a critical role in supporting the planning and execution of corporate meetings, conferences, client events, and leadership programs across North Americawithin the Reinsurance region. This position partners closely with Event Managers the Global Reinsurance Events Leader and Senior Event Managers to deliver exceptional event experiences and ensure operational excellence throughout the event lifecycle.

Requirements

• 3+ years of experience in event planning, hospitality, meeting management, travel, marketing, or a related field
• Experience working with event management platforms such as Cvent preferred
• Strong organizational and project coordination skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams
• Interest in AI-based technologies
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and customer-service mindset
• Comfort working with event logistics, attendee management, travel coordination, and reporting
• Ability to work collaboratively across teams and support senior stakeholders
• Willingness to travel and provide on-site event support
• Experience in professional services, financial services, hospitality, or corporate events preferred

Nice To Haves

• Experience working with event management platforms such as Cvent preferred
• Experience in professional services, financial services, hospitality, or corporate events preferred

Responsibilities

• Support multiple events simultaneously under the direction of Event Manager and Senior Event Manager
• Coordinate attendee registration and event communications through platforms such as Cvent and Eloqua
• Manage attendee lists, registration reportsing, rooming lists, dietary requirements, and travel logistics
• Coordinate hotel reservations and oversee room block management
• Arrange airfare, ground transportation, and accommodation for speakers, sponsors, and VIP guests
• Research and recommend venues, restaurants, offsite activities, transportation providers, and other event suppliers
• Assist with contract administration and vendor documentation
• Support event budgeting by tracking invoices, purchase orders, expenses, and reconciliation activities
• Coordinate event materials, gifts, name badges, signage, and shipping logistics
• Assist with mobile app content, registration websites, email communications, and attendee-facing materials
• Support audio visual, production, and meeting room logistics planning
• Prepare Act on run-of-show documents, staffing schedules, attendee lists, and operational checklists
• Provide on-site event support, including registration desk management, speaker assistance, room set-up oversight, pre and post-event set-up and attendee experience support
• Manage post-event follow-up activities including vendor invoice processing, distribution of surveys and registration list close-outreporting, surveys, and administrative closeout tasks
• Maintain accurate records and documentation in accordance with company policies and event governance requirements

Benefits

• a 401(k) savings plan with employer contributions
• an employee stock purchase plan
• consideration for long-term incentive awards at Aon’s discretion
• medical, dental and vision insurance
• various types of leaves of absence
• paid time off, including 12 paid holidays throughout the calendar year
• 15 days of paid vacation per year
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• health savings account
• health care and dependent care reimbursement accounts
• employee and dependent life insurance and supplemental life and AD&D insurance
• optional personal insurance policies
• adoption assistance
• tuition assistance
• commuter benefits
• an employee assistance program that includes free counseling sessions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed