Coordinator Jobs

About The Position

Requirements

• A bachelor's degree in marketing, business, communications, graphic design, or a related field
• Three or more years of professional services marketing experience
• Strong writing, communication, and organizational skills, with the ability to manage multiple priorities at once
• Proficiency with Adobe Creative Cloud and Microsoft Office Suite

Nice To Haves

• A/E/C industry experience is desirable, but not required
• Experience with CRM programs, websites, and email marketing tools is a plus

Responsibilities

• Maintain and organize the content library, including project sheets, market brochures, resumes and boilerplate materials
• Assist with preparation of marketing collateral, client pre-qualifications, qualifications, and proposal packages
• Monitor qualification and proposal criteria to ensure responses are fully compliant
• Maintain the schedule and tracking for qualifications and proposals
• Coordinate production and on-time delivery of qualification and proposal packages
• Support the annual update of national client prequalification information
• Prepare and assemble written and visual information for client presentations
• Assist with award submittals and industry benchmark surveys
• Create and order business cards for new hires, reorders, and promotions
• Prepare AIA A305 requests for all offices
• Create and manage quarterly internal staff newsletters
• Create and manage annual internal and external year-end newsletters
• Manage and create the Deacon Charitable Foundation annual report
• Assist Business Development with email marketing pieces
• Manage the social media program and oversee analytics
• Prepare social media content and project highlights with the marketing team
• Manage website updates and create new pages as directed
• Monitor website analytics and share key findings with Marketing and leadership
• Update and maintain the Marketing CRM (Unanet or Cosential) and the BD CRM (Dynamics), as needed
• Organize and archive Marketing SharePoint files and update office lobby slideshows
• Coordinate conference booths, event sponsorships, and golf tournament registrations
• Support external industry events, client engagement efforts, and company special events
• Coordinate photography for projects and staff headshots, and support annual client gifting

Benefits

• Medical, dental, and vision insurance, including a PPO and HSA option
• Company paid life, disability, AD&D, and EAP plans
• Paid vacation, sick time, and holidays
• Tuition assistance and apprenticeship opportunities