Compliance Specialist Jobs

About The Position

Requirements

• Associate degree in engineering technology, quality, business administration, environmental science, information systems, or a related technical field required.
• Three or more years of experience in product compliance, regulatory documentation, quality, engineering support, document control, or a technical manufacturing environment required.
• Strong attention to detail and a consistent commitment to data integrity, document accuracy, and timely follow-through.
• Ability to read, understand, organize, and accurately transcribe technical and regulatory information without making unauthorized interpretations.
• Strong organizational and project-coordination skills, with the ability to manage multiple requests, priorities, and deadlines.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Adobe Acrobat; advanced Excel capability is preferred.
• Ability to learn and use databases, ERP systems, product lifecycle or document-control systems, customer portals, and web-based reporting tools.
• Effective written and verbal communication skills and the ability to work across technical and nontechnical functions.
• Strong research, problem-solving, and follow-up skills; ability to recognize discrepancies and know when to seek technical guidance.
• Ability to work independently within established procedures while maintaining confidentiality and sound judgment.

Nice To Haves

• A bachelor’s degree is preferred.
• An equivalent combination of education and relevant product compliance, quality, or technical manufacturing experience may be considered.
• Experience working with technical products in an ISO 9001-certified manufacturing environment preferred.
• Experience supporting product certifications, regulatory submissions, customer compliance requests, or third-party certification agencies strongly preferred.
• Working knowledge of state, federal, and international environmental compliance requirements such as RoHS, REACH, SCIP, TSCA, PFAS, conflict minerals, and Proposition 65 preferred.
• Experience interpreting bills of material, engineering drawings, specifications, certificates, and engineering change documentation preferred.

Responsibilities

• Prepare, review, and issue customer-requested product certifications, declarations, questionnaires, and compliance reports using approved data and documentation.
• Research and compile product, material, component, and manufacturing information needed to respond to customer and regulatory compliance requests.
• Maintain accurate electronic records of product approvals, agency certificates, declarations, test reports, expiration dates, open actions, and related technical documentation.
• Track customer requests and certification activities from receipt through completion; communicate status, follow up on missing information, and escalate risks to deadlines or compliance.
• Support requirements associated with semiconductor and industrial customers and applicable global product, safety, and environmental regulations, including RoHS, REACH, SCIP, TSCA, PFAS, conflict minerals, and Proposition 65.
• Coordinate with Engineering, Quality, Supply Chain, Manufacturing, Marketing, Sales, Customer Service, other Brooks locations, and suppliers to obtain accurate supporting information.
• Enter and maintain compliance information in internal databases, document-control systems, ERP applications, customer portals, and third-party reporting platforms.
• Perform an administrative completeness review of certifications and reports to verify that required fields, product references, supporting records, and approvals are present before release.
• Support engineering change activities by routing approval-related documentation, identifying affected certificates or records, and ensuring approved updates are reflected in applicable systems.
• Assist in preparing submissions, correspondence, document packages, samples, and status updates for certification agencies and notified bodies.
• Provide documentation and coordination support for customer, certification agency, and internal audits, including retrieving records, organizing evidence, tracking actions, and maintaining audit files.
• Identify inconsistencies, missing data, expired documentation, or potential compliance gaps and promptly escalate them to the appropriate technical or quality representative.
• Monitor assigned regulatory and customer documentation requirements and help assess administrative or data impacts when requirements change.
• Generate routine metrics and reports on request volume, turnaround time, approval status, expiring certificates, and outstanding actions.
• Develop and maintain templates, work instructions, trackers, and record-retention practices that improve accuracy, consistency, and response time.
• Support ISO 9001 quality-system documentation, internal audit preparation, and continual improvement initiatives as assigned.
• Protect confidential customer, supplier, product, and company information; maintain regular attendance and effective working relationships.
• Perform other related duties as assigned. Marginal functions not listed among the essential duties may also be required.

Benefits

• Health and dental insurance
• Company Paid Life Insurance
• Short and Long Term Disability
• 401K plan with generous company match
• Vacation, personal days and holidays
• Continuing education reimbursement program
• Flexible spending accounts