DOT Compliance Specialist

Barnhart Crane & Rigging•Memphis, TN

1d•Onsite

About The Position

The DOT Compliance Specialist is responsible for ensuring company-wide compliance with Department of Transportation (DOT) regulations. This role involves monitoring driver qualification files, maintaining regulatory records, and collaborating cross-functionally to manage compliance-related processes. A successful candidate will be highly organized, adaptable, and capable of navigating sensitive compliance conversations.

Requirements

Strong verbal and written communication skills.
Proficient in Microsoft Excel.
Highly organized and detail-oriented.
Comfortable navigating regulatory complexities and difficult conversations.
Able to adapt to changing priorities and collaborate across teams.
Must possess valid driver’s license.
Must pass drug test, fit for duty evaluation and background check.

Nice To Haves

Prior experience in DOT compliance, transportation, or logistics preferred.
Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.

Responsibilities

New Driver Onboarding: Review driver packets for missing information, reach out to branch if missing, create driver profiles in 3rd party license monitoring system, run 3-year DOT employment verification, create driver Samsara profile, ensure drivers have completed pre-employment FMCSA Drug and Alcohol Clearinghouse Query.
Maintain Driver Qualification Files (DQF): Check 3rd party license monitoring system and Barnhart enterprise system for valid DQFs, communicate with branches for needed documentation, deactivate drivers in 3rd party license monitoring system and Samsara who no longer work for Barnhart, audit branches for Driver File Compliance, maintain billing for 3rd party license monitoring system.
Samara Hardware Management: New vehicle hardware ordering and installation, billing for Samsara invoices, assist in troubleshooting device issues, coordinate Gateway replacements needed throughout the company quarterly.
DOT Incident Management: Inspections, accidents and reporting, BASICs CSA scorecard monthly reporting (analyze and provide violation information to leadership), submit DataQs if incorrect violation, investigate driver compliance post-accidents (CMV), see DOT Post Accident/Violation Checklist.
HOS Compliance
FMCSA Drug and Alcohol Compliance
DISA Compliance Monitoring: Update rosters monthly, DISA Compliance Monitoring NCMS audits.
Drug Testing Compliance for all CMV Drivers (FMCSA Policy)
Entry Level Driver Training (ELDT): Maintain Training Provider Registry, access FMCSA ELDT.
Assist other departments as needed: Fleet, Sales, Maintenance, etc.