College President Jobs

About The Position

Requirements

• Associate’s Degree in Office Systems Technology, Information Systems Technology, or a related field from an accredited institution.
• At least two years of relevant administrative or office management experience.
• Keyboarding proficiency of at least 50 words per minute.
• Strong proficiency in word processing and standard office software applications.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines.
• High level of accuracy and attention to detail.
• Knowledge of college operations, policies, and state regulations related to instruction.
• Ability to exercise sound judgment and discretion when handling sensitive or confidential information.
• Demonstrated initiative, flexibility, and problem-solving skills.
• Ability to manage multiple responsibilities simultaneously with minimal supervision.
• Strong interpersonal skills and ability to work collaboratively across departments.
• Ability to adapt to changing priorities and workload demands.
• Commitment to maintaining confidentiality and professional integrity.
• Equal employment opportunity is provided without discrimination or harassment based on protected characteristics, as described in the posting.

Nice To Haves

• Working knowledge of the North Carolina Community College System (NCCCS).
• Experience with the Colleague (Ellucian) student information system.

Responsibilities

• Provide comprehensive administrative support to the Vice President of Instruction and Student Services.
• Manage the Vice President’s calendar, correspondence, and email communications.
• Receive and assist visitors and callers, assess inquiries, and prioritize issues requiring the Vice President’s attention.
• Prepare official college correspondence and maintain communication channels, including email distributions and listservs.
• Record, prepare, and distribute meeting agendas and minutes.
• Support and coordinate meetings, committees, and special projects.
• Develop and maintain semester course schedules and ensure their accuracy on the college website.
• Monitor and verify course contact hours for instructional offerings to ensure compliance with NCCCS regulations, accreditation standards, and institutional reporting requirements.
• Coordinate classroom scheduling and space utilization.
• Assist with registration and graduation activities as needed.
• Maintain knowledge of instructional programs, policies, and state regulations to support academic operations.
• Collaborate with Deans and the Registrar’s Office on scheduling, changes, census verification, academic calendars, and student appeals or reinstatements.
• Manage Class Makeup Forms related to inclement weather or scheduling changes.
• Maintain records of student appeals, reinstatements, incident reports, and accident reports in accordance with the Faculty Handbook.
• Correspond with students regarding grade appeals.
• Assist with preparing and submitting reports to state agencies, accrediting bodies, and internal committees.
• Maintain instructional and personnel data for reporting and compliance requirements.
• Prepare salary computations and generate contracts for part-time faculty.
• Obtain required approvals and signatures for instructor contracts and submit them to payroll promptly.
• Work with the Business Office to support accurate and efficient payroll processing.
• Maintain accurate, secure, and confidential academic, clinical, and student records in compliance with FERPA and HIPAA regulations.
• Oversee instructional records and ensure proper documentation is maintained.
• Maintain and update the Academic Calendar and college Fee Chart, and distribute approved changes to appropriate departments.
• Coordinate I/SS committee activities, including agenda preparation, meeting minutes, and follow-up actions.
• Support Program Plan of Study updates and related documentation.
• Assist with program operations to support all curriculum offerings.
• Coordinate special events, including the annual Awards Ceremony logistics, reservations, programs, and awards certificates.
• Coordinate campus room reservations through scheduling software.
• Coordinate travel arrangements for personnel attending the SHOT Show event.
• Route correspondence and documentation to appropriate departments.
• Serve on college committees as assigned.
• Perform clerical and administrative duties supporting all curriculum programs.
• Support and enforce college policies and procedures and promote accountability and compliance.
• Perform other duties and special projects in support of the College’s mission, core values, and goals.
• As needed, record and prepare minutes for Board of Trustees and Cabinet meetings as backup to the Executive Assistant to the President.