SPECIAL ASSISTANT TO THE PRESIDENT AND COORDINATOR OF SCHOLARSHIPS

MAINE COMMUNITY COLLEGE SYSTEM•South Portland, ME

7d•Hybrid

About The Position

The Foundation for Maine’s Community Colleges is hiring a full-time Special Assistant to the President and Coordinator of Scholarships. Reporting to the Foundation President, this position provides executive-level administrative support, works directly with the President to advance organizational priorities, and liaises with internal and external stakeholders to assist with fundraising efforts. The role spans administrative, development, and communications functions and requires independent judgment, initiative, and the ability to anticipate needs. The position follows a hybrid schedule, with two days in the South Portland office and three days working remotely. The office overlooks Casco Bay. The anticipated salary is approximately $65,000, depending on experience and qualifications. The search remains open until the position is filled.

Requirements

Bachelor’s degree preferred and two years of professional experience.
Strong computer literacy, including proficiency with Microsoft 365 products.
Experience in research, proposal writing, and donor stewardship.
Strong written and verbal communication skills.
Strong organizational skills and the ability to manage multiple priorities independently.
Ability to work independently and exercise a high level of judgment in decision-making.
Excellent interpersonal and problem-solving skills, with willingness to take initiative.
Ability to build and maintain relationships across an organization and with executives, staff, board members, vendors, and other constituency groups.
High level of professionalism and ability to handle confidential information.
Ability to develop and monitor budgets.

Nice To Haves

Database experience.
Experience with WordPress website design.
Familiarity with social media and email marketing platforms such as LinkedIn and Constant Contact.

Responsibilities

Provide executive-level administrative support to the President of the Foundation.
Work with the President to execute key organizational priorities.
Serve as a liaison to internal and external stakeholders in support of the President’s fundraising efforts.
Conduct research and write proposals; support donor stewardship.
Draft correspondence, documents, and presentations independently.
Develop and monitor budgets.
Manage multiple priorities and make decisions independently using sound judgment.