Special Assistant To The President And Coordinator Of Scholarships

Maine Community College System•South Portland, ME

5d•Hybrid

About The Position

The Foundation for Maine’s Community Colleges is seeking a full-time Special Assistant to the President & Coordinator of Scholarships. Reporting to the Foundation’s President, this position provides executive-level administrative support and works directly with the President to advance key organizational priorities. The role also serves as a liaison to internal and external stakeholders in support of the President’s fundraising efforts. It requires anticipating needs, thinking critically, and working independently across administrative, development, and communications functions. The position has a hybrid work environment, with two days in the office and three days remote. The Foundation’s office is in South Portland, overlooking Casco Bay. Depending on experience and qualifications, the anticipated pay is approximately $65,000. The MCCS Foundation offers health, dental, and life insurance, an HSA, retirement savings, paid holidays, vacation, and sick time. Applicants are asked to submit a cover letter, current resume/CV with contact information for three professional references, and official transcripts. The search remains open until the position is filled. MCCS is an equal opportunity employer committed to diversity and an inclusive, non-discriminatory environment, and provides reasonable accommodation to qualified individuals with disabilities upon request.

Requirements

Two years of professional experience.
Strong computer literacy, including knowledge and proficiency with Microsoft 365 products.
Experience in research, proposal writing, and donor stewardship.
Strong written and verbal communication skills.
Strong work ethic and ability to work independently.
Strong organizational skills and ability to manage multiple priorities independently.
Ability to use a high level of judgment when making decisions.
Excellent interpersonal and problem-solving skills, with willingness to take initiative to solve problems.
Ability to establish and maintain relationships across an organization and with key constituency groups, including high-level executives, staff, board members, and vendors.
Ability to independently draft a variety of correspondence, documents, and presentations.
High level of professionalism and ability to work with confidential information.
Ability to develop and monitor budgets.

Nice To Haves

Bachelor’s degree preferred.
Database experience.
Experience with WordPress website design.
Familiarity with social media and email marketing platforms such as LinkedIn and Constant Contact.

Responsibilities

Provide executive-level administrative support to the President of the Foundation for Maine’s Community Colleges.
Work directly with the President to execute key organizational priorities.
Serve as a liaison to internal and external stakeholders in support of the President’s fundraising efforts.
Work across administrative, development, and communications functions.
Research, write proposals, and support donor stewardship.
Independently draft correspondence, documents, and presentations.
Develop and monitor budgets.