Secretary to the Vice President of the Simpson County Center

Copiah Lincoln Community College•Mendenhall, MS

About The Position

The Secretary to the Vice President of the Simpson County Center provides office support by coordinating routine activities and helping ensure the office functions smoothly. The role reports to the administrative or professional staff member responsible for office operations. It requires motor skills and hand-eye coordination for data entry and use of application software on a microcomputer. The Secretary handles communications, office workflow, routine technical and administrative work, correspondence, mail, copying, filing, records, and operation of office machines and computer programs. The role may also involve duties associated with clerk, cashier, proctor, data entry, office assistant, records manager, and other unclassified positions. Other duties may be assigned.

Requirements

High school diploma.
Two years of office work experience.
Proficiency with Microsoft Office products.
Bookkeeping experience.
Organizational skills.
Written and oral communication skills.
Interpersonal skills.
Motor skills and hand-eye coordination for data entry and use of application software.

Nice To Haves

Associate in Arts or Associate in Appliance Science degree.
Three or more full-time years of experience as an office secretary.

Responsibilities

Answer the telephone, take messages, and relay messages.
Assist with office workflow so that all facets of the position work together smoothly.
Perform technical work related to the position, including routine processing of materials for annual meetings and functions.
Assist with outgoing mail.
Make office copies, prepare materials for mailing, and file office copies.
Operate office machines and computer programs accurately and efficiently.
Compose replies to correspondence of a general nature.
Perform detailed office work, including word processing, filing, and record keeping.
Maintain a filing system for correspondence and other materials.
Stay informed about changes in office procedures, letter and memo formats, and information management.
Perform a wide array of duties that may include clerk, cashier, proctor, data entry, office assistant, records manager, and other unclassified positions.
Perform other duties as assigned.