Ceo Jobs

About The Position

Requirements

• Financial operations fluency — AP/AR, payroll, job costing, QuickBooks, financial statements.
• HR generalist judgment — benefits, employment law, employee relations, and absolute discretion.
• Systems thinking — seeing and improving the flow of work.
• Composure under pressure — financial deadlines and sensitive personnel matters handled with calm.
• Service orientation — treats employees, vendors, and leadership with responsiveness, respect, and follow-through.
• Collaboration across altitude — fractional remote Controller, hands-on CEO, direct report, Leadership Team.
• Strategic orientation — contributes to business office strategy, not just execution.
• Growth orientation — role approached as trajectory, not destination.
• Financial and ethical integrity.
• 5–10 years of experience combining finance operations, HR, and/or office management, ideally in a small-to-mid-size service business ($5–$20M revenue).
• Demonstrated success running AP/AR cycles, payroll execution, and job costing workflows.
• Working knowledge of federal and state employment law, benefits administration, and HR compliance.
• Strong QuickBooks proficiency.
• Advanced Excel/Google Sheets fluency.
• Comfortable using AI tools to increase departmental efficiency and capacity.
• Experience supervising at least one direct report.
• Bachelor’s degree in Accounting, Finance, Business, HR, or equivalent experience.

Nice To Haves

• Experience in construction, design-build, architecture, or professional services strongly preferred.
• Paycor and Buildertrend a plus.

Responsibilities

• Lead, manage, and develop the Office Coordinator; hold weekly 1:1s and set clear quarterly priorities.
• Maintain and update SOPs across Finance, HR, and Admin functions; review annually.
• Maintain Red House job descriptions and the departmental Accountability Chart in partnership with the CEO and DoO.
• Contribute business office strategy and process thinking to Leadership Team conversations, with a defined path toward formal LT membership as the role matures.
• Oversee day-to-day QuickBooks operations, with the Office Coordinator owning transactional bookkeeping execution (AP entry, AR entry) under your supervision.
• Partner with the Controller on system structure and chart of accounts integrity.
• Own AP cycle: invoice review, coding, approval workflow, vendor payments, exception handling.
• Own AR cycle: customer invoicing, collections follow-up, and coordination with Production on billing milestones.
• Execute bi-weekly payroll through Paycor; ensure accurate job cost allocation and time-entry integrity.
• Oversee and audit COI tracking, insurance renewals, vendor credit applications, and W-9 compliance — ensuring the Office Coordinator’s execution is accurate and current.
• Maintain financial controls and AP approval workflows as defined with the Controller and CEO.
• Administer employee benefits, including annual open enrollment, 401(k) administration, and carrier relationships.
• Ensure compliance with applicable federal, state, and local employment law (FLSA, FMLA, ADA, EEO, Title VII, OSHA); monitor regulatory changes and update policies accordingly.
• Maintain and update the Employee Handbook, HR policies, and departmental procedures.
• Maintain HRIS data, personnel files, and compliance documentation (I-9, E-Verify, EEO, state filings).
• Track and administer leave programs (PTO, FMLA, state leave, LOA) with accurate records.
• Coordinate workers’ compensation claims, reporting, and return-to-work programs; partner with carriers and field leadership on workplace safety compliance.
• Own new-hire onboarding logistics in partnership with hiring managers.
• Support the performance review cadence: scheduling, documentation, follow-through.
• Advise managers on performance management, corrective action, and employee relations matters.
• Serve as a confidential, trusted point of contact for employee questions, concerns, and sensitive matters.
• Oversee the Providence studio environment: supplies, vendors, equipment, cleaning, maintenance.
• Ensure the studio presents professionally to employees, clients, and visitors.
• Coordinate with managed IT services for user support, equipment, and technology operations.
• Manage meeting logistics, company events, and team gatherings.
• Ensure clean, timely transactional inputs for the Controller’s month-end close.
• Support WIP data integrity and sub-ledger accuracy in partnership with the Controller.
• Participate in monthly financial review with the CEO and Controller.

Benefits

• Base salary: $82,000–$98,000, commensurate with experience.
• Eligibility for Red House’s company-wide Gross Profit Share Plan after six months of employment.
• The plan rewards tenure, regular hours invested during the year, responsibility, and company performance.
• At this role’s level, annual GP share payouts typically range from 5–15% of base salary, growing with tenure and role scope.
• Actual payouts vary with company performance and team size.
• Clear development path toward Director of Finance, HR & Administration compensation (total comp $115K+) as role evolves.
• Health insurance
• 401(k) with company match
• PTO
• Professional development support.