Executive Assistant to Founder/CEO

CAIS•New York City, NY

8h•Hybrid

About The Position

CAIS is seeking a highly experienced Executive Assistant to support the Founder/CEO in his dual role as both CEO of CAIS and Chairman of an external organization (Museum/Nonprofit), including associated board responsibilities. Reporting to the Chief of Staff, this individual will work closely alongside another Executive Assistant to provide coordinated, seamless support to the Founder/CEO. This is a mission-critical, highly visible role requiring exceptional judgment, discretion, and operational excellence. The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive. This role is predominantly Executive Assistant–focused, with limited personal assistant responsibilities, and demands a high degree of ownership, adaptability, and trust. This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment.

Requirements

Bachelor’s degree required
Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn
Exceptional organizational, prioritization, and execution skills
High emotional intelligence, sound judgment, and excellent interpersonal skills
Clear, concise written and verbal communication skills
Structured, strategic thinker with the ability to break complex situations into actionable steps
Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)
Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required
Foundational knowledge of the finance industry and basic financial terminology strongly preferred
Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot,) into daily workflows.

Responsibilities

Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments
Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups
Partner closely with senior leadership to ensure seamless execution of the CEO’s agenda, priorities, and external obligations
Anticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise
Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments
Plan and manage logistics for internal and external events involving the CEO (i.e., board meetings, offsites, conferences, and CEO-hosted events), coordinating with internal teams and external partners to ensure flawless execution
Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement
Take detailed, accurate meeting notes and track follow-ups to completion
Manage highly sensitive and confidential information with the utmost discretion and integrity
Serve as a trusted gatekeeper and point of contact, representing the CEO with professionalism, confidence, and gravitas
Maintain and curate executive relationship data and meeting intelligence within Salesforce, ensuring the CEO is consistently prepared for high-impact interactions
Partner closely with Communications and Marketing teams to support the CEO’s external-facing engagements, including scheduling, preparation materials, and logistics for press opportunities, speaking engagements, and media appearances
Ensure alignment across communications, leadership, and external stakeholders for timely and effective execution
Provide personal assistance as needed, without detracting from core executive responsibilities