Business Office Manager Jobs

About The Position

Requirements

• Excellent communication skills and a compassion for older adults.
• Must possess valid driver’s license.
• Must be able to read, write, speak, and understand the English language.

Nice To Haves

• A High School Diploma, an Associate Degree in Business or Accounting is desired.

Responsibilities

• Ensure compliance to American House’s philosophy and hallmarks as well as all written policies and procedures that govern the operations of the Business Office.
• Ensure employee files are compliant according to state license and regulations.
• Handle workman’s compensation claims.
• Act as a strategic partner to business leaders and an advocate for the employees; serve as a consultant to management on Human Resources-related issues.
• Manage all aspects of Unemployment Agency (MESC) filings and responses, Workers’ Compensation cases, including coordination with Campus Administrators as needed for effective case management.
• Complete court-ordered forms in regard to child support, health care coverage and dental coverage.
• Complete routine criminal history requests, including FBI fingerprinting when necessary.
• Complete Employment Verifications – written and verbal.
• Answer incoming telephone calls and perform secretarial functions.
• Provide relevant, complete, accurate, and timely financial information to residents, responsible parties, administrative staff, American House staff, and insurance companies.
• Maintain a file of copies of all charge slips, debits, credits, etc. issued to each resident.
• Process and post charge slips to resident bills.
• Prepare and mail resident invoices and statements.
• Reconcile bank statements.
• Perform functions of computer/data processor.
• Prepare payroll, time sheets, etc.
• Coordinate with employees and help them enroll in benefits through the HR Connection portal.
• Post accounts payable and files and maintains AIP invoices.
• Cash management of operation, resident deposits, and payroll account to ensure adequate balances are available to meet monthly obligations.
• Preparation for monthly P&L process, posting adjusting journal entries as needed and review with the Executive Director and American House staff.
• Submit recommendations to the Executive Director for budget completion, equipment, and supplies.
• Maintain office supply orders.