Business Manager Jobs

About The Position

Requirements

• Bachelor’s degree in accounting, finance, business administration, management, or a related field.
• Relevant experience in accounting, financial management, and business operations, including budgets, reporting, internal controls, payroll, and compliance.
• Strong analytical, organizational, problem-solving, written, and verbal communication skills.
• Proficiency with accounting software, Microsoft Excel, and standard office technology.
• Ability to manage deadlines and sensitive information with discretion; willingness to support the school’s Catholic identity and mission.

Nice To Haves

• Experience in a Catholic school, nonprofit organization, parish, or educational setting.
• Experience with tuition-management, student-information, payroll, and accounting systems.
• Familiarity with nonprofit accounting, restricted funds, grants, and donor reporting.
• Experience working with governing boards, finance committees, auditors, and external vendors.

Responsibilities

• Develop annual operating and capital budgets in collaboration with the Head of School and appropriate committees.
• Monitor revenue, expenditure, cash flow, and budget performance; prepare monthly, quarterly, and annual financial reports and forecasts.
• Present financial information to the Head of School, Board of Directors, Finance Committee, parish partners, and other stakeholders as requested.
• Maintain accurate records consistent with applicable accounting standards and Archdiocesan policies; oversee the general ledger, accounts payable and receivable, bank reconciliations, and year-end close.
• Coordinate annual financial reviews or audits and respond to auditor requests.
• Establish and maintain effective financial procedures, segregation of duties, internal controls, and safeguards for school assets.
• Oversee tuition billing, payment plans, family accounts, and collection procedures.
• Reconcile tuition and fee payments across tuition-management and student-information systems.
• Communicate professionally and pastorally with families regarding account balances and payment concerns while maintaining confidentiality.
• Administer financial aid and tuition assistance processes in collaboration with the Head of School.
• Prepare enrollment, tuition, and revenue reports to support planning.
• Supervise facilities and maintenance personnel and coordinate preventive maintenance, repairs, inspections, and service contracts.
• Oversee contractors, campus safety-related operational needs, and long-term facilities and capital replacement planning.
• Maintain facilities records, work-order priorities, and vendor performance; coordinate operational continuity during disruptions.
• Coordinate accurate and timely payroll processing and maintain payroll records and approved compensation, deduction, and benefit changes.
• Work with school leadership and appropriate Archdiocesan offices on employment and payroll requirements.
• Support annual contract and compensation planning with salary and benefit projections.
• Coordinate compliance with applicable financial reporting, employment-related operational, and Archdiocesan requirements.
• Maintain required documentation and coordinate inspections, renewals, audits, insurance matters, and risk management activities.
• Bring significant compliance, financial, safety, or operational risks promptly to the Head of School.
• Serve as a member of the school leadership team and advise the Head of School on financial concerns, emerging risks, operational needs, and practical solutions.
• Supervise, support, and evaluate assigned business and operational personnel under school policies.
• Collaborate with academic and student-facing leaders to align resources and operational support with educational priorities.
• Apply established approval limits and reporting relationships; educational and strategic decisions remain with the Head of School and appropriate governing authorities.
• Support and uphold the mission, teachings, and values of the Catholic Church.
• Model Christian stewardship, integrity, service, respect, confidentiality, and ethical conduct.
• Recognize that financial and operational decisions should advance the school’s mission and support student formation.
• Participate appropriately in the faith and community life of the school and respect its governance structure.